General information about documents
As a part of the application process, you must submit certain educational documents to University Admissions Finland to establish your eligibility.
• All the application documents must be submitted by the application deadline.
• Collect all the required application enclosures well in advance, as late enclosures are not processed.
• Enclosures submitted by email are not accepted.
• If you are applying for more than one programme, please note that each application must be accompanied by its own set of documents.
Documents can be submitted in Finnish, Swedish, or English. All educational documents must be officially certified by a notary public or the awarding institution. When putting together the documents, please also note any Country-Specific Requirements, which must be taken care of first.
All submitted documents will be examined for their eligibility and authenticity. If an applicant submits falsified documents, her/his application will be automatically rejected.
Application documents are programme specific
The admissions requirements are set by each master's programme, meaning the number and type of documents to be submitted vary depending on the programme. Please check the detailed information on the application documents for your programme below:
- Arctic Art and Design
- Media Education
Officially Certified Copies
All educational documents must be officially certified by a notary public or the awarding institution. This means that every page of each document must bear an original stamp/seal and signature of the certifying officer; that is, ordinary copies of certified copies will not be accepted. Educational documents from certain countries must be submitted in a certain way in addition to fulfilling the standard document requirements,
Please make sure that the officially certified copies:
- are direct copies of your original educational documents
- include every page of your educational documents
- bear the original stamp of the awarding institution or a notary public on each page. For example, a stamp stating "Certified true copy" will not be accepted.
- bear the original signature of the certifying officer.
Application documents and enclosures will not be returned to applicants.
All students are required to present their original degree certificate (bachelor’s or higher) and transcript of records upon arrival before starting their studies at the University of Lapland. If a student fails to do so, her/his right to study will be revoked.
All documents should be submitted in Finnish, Swedish or English. Officially certified copies of the original documents also have to be submitted. Translations of educational documents must be
1) issued by the awarding institution; or
2) officially certified copies of a translation issued by the awarding institution; or
3) translated by an official translator; or
4) officially certified copies of a translation made by an official translator.
Each page of an official translation must bear the translator’s stamp and/or signature. Official translations must be exact translations of the original documents. Translations done by the applicant him- or herself are not acceptable.
Please note that you also have to send a certified copy of the translated document in the original language.
A degree certificate is a document issued by an institution to a student who has successfully completed all studies comprising the degree. The student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.
Temporary (Provisional) Degree Certificates
A temporary (provisional) degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The temporary degree certificate is issued as a replacement for the degree certificate proper until the latter becomes available to the student. The temporary degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.
A temporary degree certificate is acceptable if it was awarded no more than five years earlier. The five-year validity period begins from the date on which the degree was conferred and must not expire prior to the application deadline. In other words, a temporary degree certificate will not be accepted if it was awarded more than five years ago. In such cases, the applicant must present her/his final degree certificate.
You will have to present your degree certificate, either temporary or final, when you arrive at the University of Lapland. Otherwise you will lose your study place.
Graduation after the application period
Applicants who will be graduating after the application deadline can apply for admission before receiving their degree certificate. They should state the expected date of graduation on the application form and submit proof of graduation by the end of July 2017.
Please note that you cannot accept a study place without proof of graduation. The copy of the final degree certificate (bachelor’s or higher) should be submitted directly to the University of Lapland (University of Lapland, Ms. Jaana Severidt, Head of International Student Services, P.O.Box 122, FI-96101 Rovaniemi, Finland, or by email to email@example.com). Students must present their original degree certificate and transcript of records upon arrival before starting their studies at the University.
A transcript of records is a document issued by the institution that has issued the degree certificate or temporary degree certificate.
University Admissions Finland accepts official electronic transcripts (e-transcripts) from a number of recognised sources, listed below. The transcript must always be verifiable from the service. Please see the list of institutions.
The official transcript of records should include the following information:
- full titles of the units that the student has completed for the degree
- time required to complete the units (or at the very least the overall study time at the institution)
- grades obtained
- credits awarded
- information on the grading scale used at the institution
The transcript must cover the full duration of the student’s studies. If the degree includes course units that the student has completed at another institution and the transferred credits are not indicated in detail on the transcript of records, a separate transcript of records for the transferred credits should be submitted. University Admissions Finland only accepts official transcripts of records.
If your official transcript of records does not include all the required information, please see University Admissions Finland's page Transcript of Records – required information for more information.
All language test results must arrive at University Admissions Finland by the given deadline. It is always the applicant’s responsibility to make testing arrangements her/himself and to ensure that the results are delivered on time. Be advised that it may take several weeks before the test results are published, and thus we recommend that you book your test well in advance.
Please note that your language test score must be valid for the duration of the application period. This means that if the validity of test results expires before the application deadline, your score will not meet the programme’s requirements. Please check the validity of your test score and make arrangements for a new language test well in advance if necessary.
It is acceptable to submit a language test result before the application period. You may have your language test result submitted to UAF as soon as you wish: UAF will store the test result and attach it to your application once they process the first application they receive from you. All application documents must reach UAF by the application deadline.
Letters of Recommendation
Letters of recommendation are optional. Letter(s) of recommendation should be submitted in sealed envelope(s). You can use this Letter of Recommendation.pdf or any other suitable template.
Motivation Letter and Curriculum Vitae
As part of the admissions process, you are asked on the application form to write a letter of motivation and submit your CV.
A portfolio is one of the admissions criteria in the Arctic Art and Design programme. Detailed information can be found on the programme pages.