General Information


Venue
The conference will be held at the University of Lapland, Rovaniemi, Finland (street address Yliopistonkatu 8). The conference venue is about two kilometres (a 20 minutes’ walk) from the city centre and the hotels. Bus transfer will be provided daily from the conference hotels to the University for the first session in the morning and to the hotels after the last session in the afternoon.

The city of Rovaniemi is the vibrant capital of Lapland. Rovaniemi, called the Gate of Lapland, is on the Arctic Circle in the northernmost part of Finland. With a land area of 8,016 km2, it is Finland and Europe’s largest town geographically, with a population of about 60,000. This small but modern city offers a unique combination of urban services and the beautiful natural environment of Lapland, and it is located at the junction of the Kemijoki and Ounasjoki rivers. It is a university city, the commercial centre for the area, and a city of sport and culture. The four seasons are strongly present in peoples’ daily life, and they give a rhythm to living and activities.

You will find the Rovaniemi Map here.

Conference language
The official language of the conference is English. No interpretation will be provided.

How to get there
Rovaniemi is easily reached by air and train. The city is about 700 km north from Helsinki, the capital of Finland. There are frequent international flights to Helsinki, and domestic flights from Helsinki to Rovaniemi. The latter takes about one hour, with several flights every day.

The train journey from Helsinki to Rovaniemi takes about 10 hours and is a good alternative if there is time to spare as this offers a good opportunity to see more of Finland.

Rovaniemi airport is 8 km from the city centre. Taxis take about 15 min to the city centre. The railway station is 0.8 km from the city centre. Rovaniemi has very good taxi and bus services.

All major car rentals have an office in Rovaniemi for those who are interested in travelling around the surrounding areas and Lapland by themselves.

Transfer from airport
Airport Express – bus from Airport to the city centre and back – drives to all the centre hotels as well as
the bus station, ca. 15 minutes, price € 7/person. Airport Express departs from the airport after every
flight arrival. Check your hotel reception about the pickup time from your hotel back to the airport. For
further information call +358 (0)16 – 362 222.

Airport Taxi: Cars available at the airport when flights arrive. Airport Taxi transports in the city area and
the surroundings. Price € 10/person, takes more than one customer at the same time. For further
information call +358 (0)16 – 362 222.

Normal Taxi: Price from the airport to the city centre ca. 20 euros.

Time and weather
Finland’s time zone is GMT + 2 hours (daylight saving time, GMT +3).
The Rovaniemi area is in the arctic zone; the climate is mild, subarctic, and characterized by extreme seasonal changes between darkness and light, cold and warmth. From the beginning of June to the beginning of July the sun does not set at all in Rovaniemi so it is light through the night (the hotels have blackout curtains). The average highest temperature in June is 17.5 degrees centigrade and the average lowest is 6.9. You should be prepared for warm, cold, as well as rain.

Currency, Banks, and Credit Cards
The euro (100 cents) is the national currency. All congress fees and rates in the programme are in euros. Hotels, stores, taxis and restaurants in Lapland accept all major credit cards. Automated teller machines (ATMs) take most common cards.

Visas
Visitors from outside the EU must have a valid passport, and visitors from some countries must have a visa. More information is available at the nearest Finnish Embassy, High Commission, Consulate, or Agent. Those who must have a visa should contact the Conference Office, which will provide a letter of invitation. The invitation is intended to help the participants to obtain a visa; it is not a commitment by the organizer to provide any financial support. 

Useful links

Travel information:
Finnair
Blue1
Norwegian Air
Trains
Bus schedules

Information about Finland and Rovaniemi:
Your window to Finland
Lapland Finland
Welcome to Rovaniemi
Rovaniemi Tourist Information
Current weather in Rovaniemi
Web camera of Rovaniemi