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Registration, Payments and Accommodation

Registration

All participants and presenters must register for the conference and pay the registration fee. Papers without registered presenter will be removed from the conference programme. Please register for the conference, evening events as well as for optional tours by using the online registration form.

CLICK HERE for online registration

The conference registration fee is

  • 350 € till 31 March 2015
  • 400 € after 1 April 2015
  • 200 € students*


*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi) ​​

Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs.

The registration fee includes:

  • admission to all sessions 
  • lunches and coffee/tea during breaks mentioned on the programme 
  • conference materials
  • Welcoming Dinner on Monday 15 June
  • Wilderness Hiking Tour on Tuesday 16 June
  • Conference Closing Dinner on Wednesday 17 June

 

Payments

The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are

  • Online bank transfer (Finnish banks)
  • Online credit card payment (Visa, MasterCard, EuroCard)
  • Invoice. Invoice will be sent to you separately by the conference office. Please remember to specify the invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices.


Cancellation Policy

Cancellations must be made in writing to Rovaniemi-Lapland Congresses. Registration fee will be refunded if cancellation is received before 30 April 2015. No refunds will be made for cancellations received after this date. Please note that a processing fee of 50 € will be deducted from all refunds.

Accommodation

The conference organizers have made bulk reservations at the Sallatunturin Tuvat with very affordable rates. These rates are valid only for reservations made through Rovaniemi-Lapland Congresses.

Please add your booking on the online registration form. Your booking will be confirmed together with your conference registration. Room rates include wood for fireplace, buffet breakfast, service and VAT. Reservations will be made on a first come – first served basis.

All accommodation fees are to be paid directly to the Sallatunturin tuvat on-site (no deposit is required). They accept all major credit cards.

Cancellation policy for accommodation bookings

  • cancellations must be made in writing to Rovaniemi-Lapland Congresses three days prior to the planned date of arrival at the latest
  • all bookings cancelled later than this or bookings not cancelled at all will be invoiced in full
  • without prior notice of late arrival, Sallatunturin tuvat has the right to give a reserved room away after 18.00.

 

Room rates

Cottage with own sauna, 1 bedroom, 34 or 42 m2

  • one person / night 78 €
  • two persons / night 114 € (57 € / person / night)

Cottage with own sauna, 2 bedrooms, 75 m2

  • one person / night 152 €
  • two persons / night 165 € (82,50 € / person / night)
  • three persons / night 177 € (59,30 € / person / night)
  • four persons / night 191 € (47,75 € / person / night)