JOB DESCRIPTION AND EVALUATIONFORMFORUNIVERSITYGENERAL STAFF

INSTRUCTIONS TO GENERAL STAFF

Read the job profile chart carefully before filling in the form and evaluating the job demands level of your job.  The purpose of the evaluation is to identify the appropriate job demands level for the job from the job profile chart.

The objective is to evaluate the demands of the job, not employee performance.

The employee should prepare a description of his/her job and go over it with their supervisor. The parties should try to reach agreement on the job description.  The supervisor makes the ultimate decision as to what is in the job description and any changes to those contents.  The actual tasks of the job should be listed in the job description.

The demands of the job are to be evaluated by comparing the job description to the job profiles and evaluation factors at each level. The evaluation is to be carried out factor by factor.  If the demands of the job for one factor are at a different level than for the rest, this (job demands level)  should be indicated in the job description and evaluation form.  If there are elements that correspond to the job at several levels, the level to which the majority of the tasks correspond to should be recorded as the job demands level of the job.  The overall picture provided by the job profile and evaluation factors determines the job demands level of the job.

If the employee and supervisor do not agree on the job demands level, reasons should be provided at the end of the form under “Further information”.

The supervisor and employee should both receive a signed copy of the job description and evaluation form.  The supervisor should propose a suitable job demands level. The head of the unit should compare the job with others to which this scheme is applied, and should provide his/her own view.

The evaluations should be forwarded to the University Job Evaluation Panel. The Panel handles the evaluations, and forms its own opinion of the evaluations by comparing them to other jobs under the same evaluation scheme. The Evaluation Panel will propose a suitable demand level for each position to the employer. The employer confirms the demand level.     

General information

Job Title

Occupational Code

Unit Code

 

Employee

Social security No.

Highest Qualification Obtained

Faculty or Equivalent

 

Department

 

Employment Type

□Civil Service □ Employee Under contract

Formal Job Title (per contract)

Job Format

□ Continuing □ Fixed Term

Employment Start Date

□ Acting, For whom?

Start/End Dates (if Fixed Term)

 

 

GENERAL DESCRIPTION OF THE UNIT (Employer to complete)

Description of the Unit’s Basic Tasks:

 

No. Staff (by level) within Unit:

 

No. Undergraduates and Postgraduates:

 

Financial Structure of Unit (Budget/External Funding):

 

Other Information, as relevant:

 

 

NATURE OF WORK AND PRINCIPAL TASKS

Employee describes the tasks, and goes through the description with the supervisor.   The aim is to reach a mutual view of the job description.

 

 

 

 

 

 

 

 

 

 

 

SKILLS IN PROBLEM SOLVING AND ORGANISATION

Describe by using the Job Demands level chart under what circumstances skills in problem solving and organisation are required.  Verify your view by using commonly understood expressions.

 

 

 

 

 

 

 

                                                                                                          

REQUIRED COMMUNICATION AND RELATIONSHIP SKILLS

Describe by using the Job Demands level chart under what circumstances skills in communication and relationships are required.  Verify your view by using commonly understood expressions.

 

 

 

 

 

 

RESPONSIBILITIES

Describe by using the Job Demands level chart r what responsibilities your tasks comprise   Verify your view by using commonly understood expressions.

 

 

 

 

 

 

 

                                                                                                          

 

REQUIRED KNOWLEDGE, TRAINING AND EXPERIENCE

Describe briefly what knowledge, training and experience your tasks require.   Verify your view by using commonly understood expressions.

 

 

 

 

 

                                                                                                           

 

EMPLOYEE’S AND SUPERVISOR’S PROPOSAL FOR JOB DEMANDS LEVEL

Employee:

 

Supervisor

Grounds for employee’s proposal (if different from supervisor’s proposal);

Grounds for supervisor’s proposal (if different from employee’s proposal);

 

 

 

 

 

EMPLOYEE’S AND SUPERVISOR’S SIGNATURES

Employee

Date

Signature and Name

 

Supervisor

Date

Signature and Name

 

 

HEAD of UNIT’S PROPOSAL

Job Demands Level:

The Job Demands Level of this job compared with other jobs in the unit and system

 

Date

Signature and Name

 

 

PROPOSAL by Dean, Director of Independent Research Institute or Similar Unit (To be completed if this procedure is used):

Job Demands Level:

The Job Demands Level of this job compared with other jobs assessed in this system:

 

 

 

 

 

Date

Signature and Name

 

 

PROPOSAL by Assessment Group

Job Demands level:

Grounds for Proposal:

 

 

 

 

 

 

 

Date

 

Additional Comments by Assessment Group

 

□ The Job Description Form has been returned for completion: To Whom? Why?

 

□ Assessment Group will seek expert advice: From Whom?

 

□ Assessment Group will seek additional information: How?

 

□ New job

 

□ Modified job

 

Date

 

Employer’s Decision about Job Demands Level

Job Demands level:

Grounds for Job Demands Level:

 

 

 

Date

Signature