28.1.2009
In 2009 the personnel’s vpj assessments are to be made according to the following .
An electronic system (personec hr) will be implemented at the University of Lapland for vpj (the State Salary System, hence SSS) assessment. The system is used for processing the forms involved in SSS assessment and it will be operational as of 16 February 2009. A separate notice will follow on user training.
Available raise margin for units
In the 2009 SSS assessment at the University of Lapland the raise margin available for work complexity level changes and personal performance assessments is 0.5% calculated from the unit-specific salary expenses for permanent tasks in January 2009. Each unit is also allowed to use 0.5% of the January 2009 salary expenses for persons working under project funding. However, project funding cannot be used for raising salaries paid out of operational expenditure. The director of the unit is informed of the extent of the raise margin.
Other raises in 2009
In accordance with the SSS agreement, section 8, subsection 11 and the Collective Bargaining Agreement (VES/TES), section 5, subsection 7, the amount used for raising the personal performance salary component as stated in a separate table is 0.1%. The raise will become effective as of 1 March 2009.
The next salary raise will be 2.2%. It is a general increase taking effect 1 October 2009.
Assessment of the personal performance salary component
Assessment negotiations on the personal performance salary component will be held in 2009 with all persons covered by the State Salary System.
Assessment negotiations must be held with every individual, and an electronic assessment form on personal performance as well as a summary form on work performance must be filled out. Teaching and research personnel must also fill out a merit documentation form.
If the assessment negotiations reveal a drop in the performance level, a joint agreement is made on supportive measures to improve the performance. A new assessment is made as soon as possible. Teaching and research personnel are assessed, when the assessment period exceeds one year, 12 months after the previous assessment. Other personnel are assessed six months after the previous assessment. If the new assessment shows that the performance level has not recovered, the personal performance salary component is checked to comply with the new assessment.
Assessment of the task-specific salary component
Also job descriptions will be made electronically as of 16 February 2009 if a job is new or a significant change has occurred in one’s tasks. The job description must explicate the significant change(s) in one’s tasks. If a proposal is made to change the complexity level of a job, the personal performance must be assessed simultaneously with regard to the proposed complexity level.
If no significant changes have occurred in tasks, it is not necessary to fill out the job description form electronically at this point. Instead, a conclusion is made that the job and its complexity level have remained unchanged.
The entire personnel are expected to enter their job descriptions into the electronic system during 2009, even if no changes have occurred. The previous job description can be copied to the electronic system. This procedure is explained in personnel instructions to be handed out separately.
Document delivery schedule
The SSS negotiations must be held between the superior and the employee by 30 April 2009. The director of the unit carries out the assessment by 15 May 2009.
Time of the salary check
The salary checks regarding the complexity level of confirmed jobs and the personal performance are implemented as of 1 August 2009 (teaching and research personnel) and as of 1 May 2009 (other personnel).
New personnel
Instructions, dated 15 September 2006, on the salary definition of new personnel can be found at http://www.ulapland.fi/vpj
Meeting schedule of assessment groups
The meeting schedule of the assessment groups is on the university’s web pages at http://www.ulapland.fi/vpj . Job descriptions or disagreements on their way to the assessment groups must be delivered electronically two days prior to the meeting so that the group members have time to study them.
Director of Administration Juhani Lillberg
Director of Personnel Mirja Väyrynen