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Application Documents

As a part of the application process, you must submit certain educational documents to University Admissions Finland to verify your eligibility.

All the application documents must be submitted by the application deadline. Make sure that you know what documents are required from you and how do you attest your application documents to be valid and authentic. Please collect all the required application enclosures well in advance as late enclosures are not processed. University Admissions Finland and University of Lapland do not make any exceptions to the application deadlines. All applications will be forwarded to the University of Lapland after the application period has closed. If you are applying for more than one programme, please note that each application must have its own set of requested application documents.

The application is filled in and submitted online; applicants are not required to send a printed copy of the application with their documents. Application documents must reach UAF by the given deadline. Note that enclosures submitted by email are not accepted.

All submitted documents will be examined for their eligibility and authenticity. In case the applicant submits forged documents, the application will be automatically rejected.

Required Enclosures to the Application

Documents can be submitted in Finnish, Swedish, or English. All educational documents must be officially certified (attested) by the Notary Public or the awarding institution. When gathering the documents, please note also the Country Specific Documents that must be followed first and foremost.

Programme-Specific Application Documents

The admissions requirements are set by the Master's degree programmes. This means that the number and type of required documents vary depending on the degree programme. Please check the detailed information on the application documents on the programme's pages below: 


    Important Details about the Enclosures

    Degree Certificate

    A degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.
       

    Temporary (Provisional) Degree Certificates

    A temporary (provisional) degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The temporary degree certificate is issued as a replacement for the actual degree certificate untill the actual degree certificate becomes available to the student. The temporary degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.

    A temporary degree certificate is accepted if it was awarded no more than 5 years earlier. The 5-year validity preiod begins from the date on which the degree was conferred and must not expire prior to the application deadline. In other words, a temporary degree certificate is not accepted if it was awarded more than 5 years ago. In such cases, the applicant must present his or her final degree certificate.

    Also remember that whether you have a temporary or final degree certificate, you will have to present it when you arrive to the University of Lapland or you will lose your study place.
       

    Graduation after the application period

    Applicants who are graduating after the application deadline can apply for admissions before having received the degree certificate. Applicants are supposed to state the expected date of graduation in the application form and submit a proof of graduation by July 31st, 2016 to the University of Lapland.

    Please note, the study place can not be accepted without the proof of graduation. The copy of the actual Bachelor’s Degree Certificate (or higher) should be then submitted directly to the University of Lapland (University of Lapland, Ms. Jaana Severidt Head of International Student Services, P.O.Box 122, FI-96101 Rovaniemi, Finland or by e-mail to admission@ulapland.fi). Students need to present the original degree certificate and transcript of records upon arrival, before starting their studies at the University of Lapland.

     

    Transcript of Records

    A transcript of records is a document issued by the institution that has issued the degree certificate or temporary degree certificate.

    University Admissions Finland accepts official electronic transcripts (e-transcripts) from a few recognized sources listed below. The transcript must always be verifiable from the service. Please check a list of these institutions here.

    The official transcript of records should include the following information:
    - full titles of the units that the student has completed for the degree
    - completion times of study units (or at the very least the overall study time at the
    institution)
    - grades obtained
    - credits awarded
    - information on the grading scale used at the institution

    The transcript must cover the full length of studies. If the degree includes course units that the student has completed at another institution and the transferred credits are not indicated in detail on the transcript of records, a separate transcript of records regarding the transferred credits should be submitted.

    University Admissions Finland only accepts official transcripts of records.

    If your official transcript of records does not include all the required information, please see University Admissions Finland's page Transcript of Records – required information for more information.

    In some cases it is also possible to submit an electronic transcript. For more information, please see University Admissions Finland's page Electronic Transcripts.

     

    Language Test Results

    All language test results must arrive at University Admissions Finland by the given deadline. It is always the applicant’s responsibility to make testing arrangements for her/himself and to make sure the test results are delivered on time. Be advised that it may take several weeks before the test results are published, and thus we recommend that you book your test well in advance.

    Please note that your language test score must be valid throughout the application period. This means that if your language test expires before the application deadline, your language test score will not meet the requirements set by the programme. Please check the validity of your test score and make arrangements for a new language test well in advance, if necessary.

    It is acceptable to submit a language test result before the application period. You may have your language test result submitted to UAF as soon as you wish: UAF will store the test result and attach it to your application once they process the first application from you. All application documents must reach UAF by the application deadline.

     

    Recommendation Letters

    Letter(s) of recommendation should be submitted in sealed envelope(s).

    Motivation Letter, Curriculum Vitae

    As part of the admission requirements, in the application form you will be requested to write a motivation letter and submit your CV.

     

    Portfolio

    Portfolio is one of the admission criteria in the Arctic Art and Design -programme. Detailed information can be found on the programme pages.

     

    Official translations

    All documents should be submitted in Finnish, Swedish or English. Also the copies of the original documents have to be submitted. Translations of educational documents must be

    1) Issued by the awarding institution or
    2) Officially certified copy of a translation issued by the awarding institution or
    3) Translated by an official translator or
    4) Officially certified copy of a translation made by an official translator.

    Each page of an official translation must bear the translator’s stamp and/or signature. Official translations must be exact translations of the original documents. Translations done by the applicant him- or herself are not accepted!

    Please note that you have to send a legalised copy of the translated document also in its original language.

    Officially Certified Copies

    All educational documents must be officially certified (attested) by the Notary Public or the awarding institution. This means that every page of each document must bear an original stamp/seal and signature of the certifying officer, e.g. regular copies of certified copies will not be accepted. In addition to the standard document requirements, educational documents from certain countries must be submitted in a certain way.

    Please make sure that the officially certified copies:

    1. Are taken directly from your original educational documents
    2. Include every page of your educational documents
    3. Bear the original stamp of the awarding institution or Notary Public on each page of the document (e.g. a stamp stating only "Certified true copy" will not be accepted)
    4. Bear the original signature of the certifying officer.

    Application documents and enclosures will not be returned to the applicants.
    All students are required to present their original Bachelor’s degree certificate (or higher) and transcript of records upon arrival, before starting their studies at the University of Lapland. If a student fails to do so, the right to study will be waived.