Registration of Publications

The faculties and other units are responsible for registering their publications for yearly KOTA reports to the Ministry of Education and Culture. The amount and quality of publications have an effect on the funding of the University in the future. The faculties and units can use the information on publications for their annual reports as well. References of the publications can also be retrieved to the web pages of the faculties and units and to the home pages of the researchers.

When a work has been published it should be reported to the library as soon as possible. This way, the publication database can be kept up-to-date all the time. Anyway, the publications of a year should be reported by the 15th of January the next year. The covering notes and either the original books or offprints of the articles or copies of their first pages are needed for the cataloguing work. The library will then send the original books back to the authors if needed.

How to report the publications


The author fills in the covering note form and sends the publication and the covering note according to the instructions of the faculty or other unit.  The information will then be passed to one of the libraries. The libraries prefer the books or offprints of articles to copies of the first pages. If it is not possible to give or loan the book or article to the library, then

The author should copy those pages of a MONOGRAPH which contain the information on

  • the title
  • the author(s)
  • the affiliation of the author(s)
  • the ISBN number
  • the total no. of pages
  • the publisher
  • the publishing place
  • the publishing year
  • the possible name of the publication series, the no. of issue, the ISSN number
  • the table of contents of the publication

 

The author should copy those pages of an ARTICLE which contain the information on

  • the title
  • the author(s)
  • the affiliation of the author(s)
  • the name of the journal or the book where the article is published
  • the ISBN number of the book or the ISSN number of the journal
  • the volume, the publishing year, the issue
  • the starting and ending pages of the article
  • the name of publication series, the no. of issue and the ISSN number if the book is published in a series
  • the abstract and the possible table of contents of the article

 

The responsible persons in the faculties and other units
  • The Faculty of Education: Outi Ylitapio-Mäntylä
  • The Faculty of Law: Maarit Niskanen
  • The Faculty of Arts and Design:  Seppo Kuivakari
  • The Faculty of Social Sciences: Tarmo Körkkö
  • The Arctic Centre:  Liisa Hallikainen

 

The responsible persons should pass the publications with the covering note forms

  • the University Library (Faculties of Education, Law and Social Sciences & Language Centre etc.)
  • the Library of Arts and Design (Faculty of Arts and Design)

 

For further information, please contact

  • the University Library, Mirja Raivio (2921, 040-4844 320)
  • the Library of Arts and Design , Tapani Takalo  (2911, 040- 4844 313)
  • the Library of the Arctic Centre, Liisa Hallikainen (2731, 040-758 2590)
  • or by e-mail  (firstname.surname@ulapland.fi)