Press release on doctoral dissertation
These instructions apply to media communications about doctoral dissertations examined at the University of Lapland.
The University's Communications and External Relations Office is responsible for disseminating information about doctoral dissertations to the media in Finland.
As part of the preparations, the candidate should send an approximately one-page draft press release in English or in Finnish about the dissertation to University’s Communications and External Relations Office, no less than two weeks before the public examination of their doctoral dissertations. The personnel of Communications and External Relations then works with the candidate to draft the final press release in Finnish.
A press release starts with the most important item, i.e. the news; and background, research methods, the foci of research etc. come at the end of the article. When preparing the draft press release, it should be borne in mind that not all research results can necessarily be published. It is sufficient to pick out the single or two most important results.
Besides research results, the draft press release should focus on important, interesting and newsworthy matters from the perspective of the research work, practical applications and the general public. Write the article as if you were explaining your research results to someone who is unfamiliar with your discipline.
The draft press release should be accompanied by a brief biography of the candidate:
- name, date and place of birth
- year of matriculation examination and upper secondary school
- university degrees, graduation year and university
- the most important professional positions
- current position and starting date
- contact information (phone number, email address).
The draft press release and a digital photograph of the candidate should be emailed to tiedotus (at) ulapland.fi. The photograph can also be taken at the Communications and External Relations Office if needed; please inform the need when sending the draft press release.
It is possible to make an English translation of the press release to the University’s website too but it needs to be agreed with the Communications and External Relations Office in advance.
The Communications and External Relations Office is happy to help and support candidates to prepare for interviews with the press as well as with matters concerning other media. Candidates should be prepared for possible contacts from the press both before and after the public examination of their doctoral dissertations.
Distribution of press release
The Communications and External Relations Office handles distribution of the press release to the media in Finland. Basic distribution covers the media in Northern Finland and the most important nationwide media. The press release can be sent to the appropriate periodicals in the discipline, in accordance with the research theme, as well as to other interested parties. The Communications and External Relations Office agrees with candidates on the extent to which information is disseminated. Please remember that editorial staff of each publication decides independently on publishing the news.
In addition, the Communications and External Relations Office posts news about the dissertation on the University’s web site and publishes information about it in the University’s Kide magazine.
The international press distribution must always be agreed on with the Communications and External Relations Office in advance. In addition, the candidate is asked to send a list of international media contacts.
However, the Communications and External Relations Office is not responsible of informing international publication series, academic scientific journals or different interest groups; the candidate needs to inform them him/herself.
Display of dissertations and copies for the press
The Central Administration places two copies of the dissertation on public view ten days before the public examination of a doctoral dissertation: one copy is placed on the official notice board and the other in the lobby of the University’s main campus.
Faculties provide the Communications and External Relations with a couple of copies of each dissertation. The Communications and External Relations sends complimentary copies of the dissertation to interested journalists.