PERSONAL WORK PLANNING FORM

The personal work planning form contains a front page, a summary page, and data entry pages for typing your areas of responsibility. The underlined links on the front page take you to the summary page or data entry pages. You can return to the front page by clicking the link << Return to the main page at the top-left corner of the page. You can find guidelines about filling in the form by clicking the info button (please see the blue and yellow icon below).

Do not use functions cut, copy, or paste when filling in the form.

The input fields are light yellow rectangular areas with a thin blue line around them (please see the picture below). You should type your areas of responsibility and allocated working time in these fields.

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Front page

On the front page, you are to submit so-called basic information: your name, citizenship and available working time in the planning period. The planning period is the next calendar year. There is also a field in which you can provide information about planning-related matters such as an upcoming researcher exchange, fixed-term employment, or other relevant matters.

The links on the front page are thematically categorized. You can follow the relevant links to access the pages where you should submit your areas of responsibility and earmark your working time.

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First, however, start by typing your name and citizenship.
If you hold dual citizenship, and one of the citizenships is Finnish, please choose Finland.

 

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How to determine available working time for the planning period

Your available working time in the planning period is shown as a percentage of a full-time employee’s total working time. For permanent full-time employees, naturally, the percentage is 100%. The planning period is one calendar year. Examples of a few general cases are given below.

Your available working time is determined by giving the months in your job contract and stating whether you work full time or part time.

In the field Months of employment in the planning period, type the number of months that your job contract covers in this planning period (i.e. the next calendar year). If your job contract covers the whole planning period, i.e. twelve months, simply type “12”.

In the field Employment %, full time or part time, you should indicate whether you work full time or part time. If you work full time, type ”100%”. If you work part time, type the correct percentage, e.g. ”50%”.

You should automatically get the percentage of a full-time employee’s total working time that is available for the tasks in your work planning form. This percentage should be automatically calculated in the field Available working time of the total working time. For permanent full-time employees, naturally, the percentage is 100%.

Example 1

Your employment relationship is full time and permanent, and you are not planning on having other periods of absence than your annual leave. You are to type “12” in the field Months of employment and ”100%” in the field Employment%, full time or part time.

Example 2

You have a full time job contract from 1 January 2015 to 15 March 2015. You will type “2,5” in the field Months of employment and “100%” in the field Employment %, full time or part time.

Example 3

Your employment relationship is full time and permanent, and you’re on job alternation leave for three (3) months of the planning period. You will type “9” in the field Months of employment and “100%” in the field Employment%, full time or part time.

Example 4

You’re a part-time employee whose employment contract begins on 1 January 2015 and ends on 31 March 2015. You will type “3” in the field Months of employment and the correct part-time percentage, e.g. “50%”, in the field Employment%, full time or part time.