Cultural Encounters and Northern Reflections

WAAE Summit 2012, 7 - 10 November 2012

Call for Abstracts

This WAAE Summit combines the requirements of an academic conference with the needs for WAAE strategic planning and working groups.

The four world member associations (IDEA, InSEA, ISME and WDA) of the WAAE will each call for academic paper presentations from ‘International Experts’. The abstract deadline has been extended to 30 August.  Abstracts will be reviewed by an international peer review committee. Notifications of acceptance will be sent out by 14 September 2012.

In respecting the equity and diversity philosophies driving the WAAE, each association has a limit of 16 ‘International Experts’, who ideally will represent diverse communities. Arts educators from the Arctic region are especially welcome, and as such, the University of Lapland will draw upon their networks, encouraging another 30 ‘Regional Experts’ to the Summit. With approximately 100 delegates in total, the Summit maintains a focus and intensity that again distinguishes this type of WAAE Summit.

In respect to the dual (academic and strategic working party) purposes of the Summit, speakers will be identified by the following criteria:

  • acceptance of their 250 word academic abstract for presentation at the Summit 
  • current involvement in an arts education organization committee/organizational activity and willingness to maintain this involvement in 2013 
  • willingness to contribute to WAAE working groups/projects on Advocacy, Research, Networking 
  • Engagement with specific and diverse communities.


We understand that these criteria go beyond the normal requirements of an academic conference. However, the WAAE Global Summits always maintain this dual focus as we seek to establish project and policy infrastructures.

Submission guidelines

A written abstract must be submitted for each proposed presentation. Abstracts are to be max 250 words long. All abstracts must be in English and must be submitted using the online submission system (link below). All presentations must describe original work to which all authors listed have made a significant contribution. The author(s) presenting the paper must register to attend the Summit and be available to participate in the programme at the time scheduled. Abstracts of all the accepted presentations will be published in the abstract publication and on the Summit website. 

You will be asked to choose one of three categories that best describes your submission:

  1. Advocacy: Visions, values and structures 
  2. Networking: Building Partnerships 
  3. Research: Nurturing Diversity

You will also be asked for a short bio including a brief statement of your involvement in arts education and willingness to contribute to WAAE working groups/projects on Advocacy, Research, Networking.

The grading scale will be from 5 (excellent) to 0 (rejected). Abstract evaluation criteria are relevance to themes, clarity and international relevance.

All accepted abstracts will be given as oral presentations. The time allotted to each presentation is 20 minutes (15 min for presentation and 5 min for discussion).


How to use the online abstract submission system
Click the link to the online submission system above. You will be asked first to register yourself as a new user. 

  • If you are submitting more than one abstract you can use the same login for each abstract. 
  • You can alter your abstracts at any time up to the deadline 
  • Do not include author names in the title or body of your abstract – you will be asked to enter the names and affiliations separately during the submission process.  


1. The submission process

  • Log in to the submission system when you have prepared your abstract ­- enter your email address and the password you chose when you registered with the system. 
  • You will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you want to submit a new abstract you should click the link that says “Click here to submit a new abstract”. 
  • Submitting an abstract is a multi­step process. Each step asks several questions. Some questions are marked “required” and you will not be able to complete your submission until these questions have been answered. 
  • When pasting your abstract title and text onto the system, please use the paste buttons above each text box. The recommended way is to use the 'Paste as Plain Text' option.
  • If you have to stop part way through the process your submission will be held in temporary storage until you return later and complete all the questions. When you log in again you can click on your incomplete abstract and resume submission.


2. Amending a submission
You may wish to change your submission. You can do this at any time up to the deadline. 

  • Log in to the abstract submission system 
  • You will see a list of the abstracts that you have submitted. Click on the abstract that you wish to change. 
  • Amending an abstract is just the same as the original submission process except that the online form will be automatically filled in with the answers that you gave previously. You don’t have to change an answer if you don’t want to. 
  • When you reach the final step and press “Finish” you will be sent an email confirming that your abstract has been amended.


3. Queries
If you have any queries about the submission process or you want to withdraw an abstract please contact the conference office (

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