Cultural Encounters and Northern Reflections

WAAE Summit 2012, 7 - 10 November 2012

General Information


The Summit will be held at the University of Lapland, Rovaniemi, Finland. University of Lapland is the northernmost university in Finland and in the European Union. The meeting venue is located about two kilometres from the city centre and about 20 min walk from hotels. Bus transportation will be organized daily between the hotels and the university to the first session in the morning and to the hotels after the last session in the afternoon. Otherwise, local buses go daily with 30 min to 1 hour interval.

The city of Rovaniemi is the vibrant capital of Lapland. Rovaniemi, called the Gate of Lapland, is located at the northern Arctic in the northernmost part of Finland, at the Arctic Circle. With a land area of 8016 km2 it is Finland’s and Europe’s largest town, with a population of over 60,000. This small but modern city offers a unique combination of urban services and the beautiful natural environment of Lapland, and is located at the junction of the Kemijoki and Ounasjoki rivers. It is a university city, the commercial centre for the area and a city of sport and culture. Four different seasons are strongly present in the peoples’ day life and they give a rhythm for living and activities.

Event Map of Rovaniemi

Official language

The official language of this summit is English. Interpretation will not be provided.

How to get from the airport to the hotels

Airport Express
– bus from Airport to the city centre and back – drives to all the centre hotels as well as bus station, ca. 15 minutes, price € 5/person. Airport Express departs from the airport after every flight arrival. Check your hotel reception about the pickup time from your hotel back to the airport. For further information call +358 (0)16 – 362 222.

Airport Taxi: Cars available at the airport when flights arrive. Airport Taxi transports in the city area and surroundings. Price € 10/person, takes more than one customer at the same time (car pooling). For further information call +358 (0)16 – 362 222.

Normal Taxi: Price from the airport to the city centre ca. 20 €

Local traveling

The following transfers will be provided by the conference organizers. The buses will be marked with the summit sign. NB. If you are not staying in one of the conference hotel, please go to Santa’s Hotel Santa Claus for transfers.

Wednesday 7 November
7:45        Conference hotels – university 
                 Bus 1: Pohjanhovi – university
                 Bus 2: Rudolf (7:45) – Santa Claus (7:55) - university
17:40      University – Arktikum
21:30      Arktikum – conference hotels

Thursday 8 November
8:30       Conference hotels – university 
               Bus 1: Pohjanhovi – university
               Bus 2: Rudolf (8:30) – Santa Claus (8:40) - university
17:30     University – conference hotels

Friday 9 November
8:30       Conference hotels – university
               Bus 1: Pohjanhovi – university
               Bus 2: Rudolf (8:30) – Santa Claus (8:40) - university
17:00    University – conference hotels

Saturday 10 November (ASAD Meeting)
9:00      Conference hotels – university
              Rudolf (9:00) and Pohjanhovi (9:10)
16:30    University – conference hotels

Otherwise, local bus No 4 drives between city centre and university with 30 min to 1 hour intervals.


Visitors outside EU must have a valid passport and from some countries a visa is required. More information is available from the nearest Finnish Embassy, High Commission, Consulate or Agent. Participants requiring a visa should contact the Conference Office which will provide a letter of invitation for visa purposes. The invitation is intended to help participants to obtain a visa and does not represent a commitment by the organiser to provide any financial support.

Time and weather in Finland

Finland’s time zone is GMT + 2 hours (In summer time it's Daylight Saving time, GMT +3). The Rovaniemi area is in the arctic zone; the climate is mild, subarctic, and characterised by extreme seasonal changes between darkness and light, cold and warmth. In November the average daily temperature is  about 0 to -10°C. For more details please check this link.

Currency, Banks and Credit Cards

As Finland is a part of EU, the Euro (100 cents) is the national currency. All registraton fees and rates in the program are in Euros. All major credit cards are accepted in most hotels, stores and restaurants in Lapland. Automatic Teller machines (ATMs) take most common cards. 

Useful links

Travel information:
Norwegian Air
Bus schedules

Information about Finland and Rovaniemi:
Your window to Finland
Lapland Finland
Welcome to Rovaniemi
Rovaniemi Tourist Information
Current weather in Rovaniemi
Web camera of Rovaniemi

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