Instructions for Oral and Poster Presenters

Instructions to ISATT 2009 oral presenters

The date, time and place of your presentation will be informed to the corresponding author. The information will be in the final programme added to the conference website by the end of May as well as in the final programme included in the conference materials.

The quality of the conference is extremely dependent on the quality of the presenters, and the organizers would like to remind you of a few key points:

  • Do not exceed the time limits: 15 minutes for your presentation and 5 minutes for discussion. If you exceed this time limitation you will be interrupted and asked to finish.
  • Do not use too many slides: a maximum set of 10 slides may be projected (PowerPoint only).
  • Leave time for questions
  • Speak slowly and clearly
  • Please be present in the lecture room 15 minutes prior to the start of the session. An abstract presenter/author should attend the whole session in which he/she is scheduled.
  • Bring your presentation on a USB memory stick or on a CD Rom to the Speaker Service Centre to load your presentation onto the network. You cannot use your own laptop in the lecture room!
  • Hand in your PowerPoint presentation at least 2 hours prior to the start of the session at the Speaker Service Centre.  A technician will incorporate your presentation in the computer network which is used for the PowerPoint presentations in the different meeting rooms.

Equipment supplied

- Computer with PowerPoint for computerised slide presentation
- Cordless tie microphone (larger lecture halls only, in smaller halls not needed)
- There will be no ordinary slide projectors, only computerised slide presentation!!

Guidelines on how to prepare your PowerPoint slides

  • Your presentation can be loaded onto the network without problems if it does not exceed 100 MB: larger files can cause problems!
  • PowerPoint versions accepted are PowerPoint MS Office 95, Office 97, Office 2003 and Office XP. HOX PowerPoint slides made using the 2007 version will not work.
  • Use embedded pictures, DO NOT use images linked to other files. Linked pictures will not show up in your presentation! Accepted picture file formats: JPG and GIF
  • Video and audio objects: Windows Media Player 11 and RealPlayer 10v available. Use embedded files, DO NOT use files linked to other files. Linked files will not show up in your presentation!  
  • Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size .24 is sufficient. Use computer resolution 800x600 or max. 1024x768 and 16 or 24 bits.
  • Choose under a File, Page-setup, On-screen Show, Size 24 x 18 cm landscape. If you use a standard background format, you have to realize that different consecutive presentations might cause some problems. It is better to choose Apply for the background of each single slide than to choose Apply to all.
  • Legibility of the text: How to determine your own legibility: For a 17 inch screen, stand 2 metres away. If you can see your presentation (slide + text) clearly (presentation 100% image) there shouldn’t be problems seeing this presentation in a lecture room.

Always make sure you bring a back-up of your presentation!

Instructions to ISATT 2009 poster presenters

The posters will be on display during the whole conference. Your poster should be mounted on Tuesday or Wednesday as soon as you arrive at the conference venue, by noon on Wednesday at the latest.  You can remove your abstract after lunch break on Saturday.

There will be a separate poster session held at the poster area and during this session authors are expected to be at their poster. The date and time of the poster session will be informed to the corresponding author. The information will be in the final programme added to the conference website by the end of May as well as in the final programme included in the conference materials.

The final poster codes are given in the separate message sent to the corresponding author closer to the event.

Equipment supplied

Poster boards with a maximum width of 90 cm and a height of 120 cm.
Tape (pushpins cannot be used).

The ISATT 2009 organizers would like to remind you of a few key points:

  • Make your poster visually interesting, but not over-elaborate
  • Your poster should follow an easy to understand format i.e. abstract methods, results and conclusions
  • Posters may be prepared on one sheet (preferred method) or alternatively on several smaller sheets.
  • Please check the more detailed instructions below


  • DO indicate at the top of your poster the abstract number, title of the presentation and its authors and institutions. The lettering for this sign should be at least 2.5cm high
  • DO use block lettering (at least 1.25cm high) for other portions of your presentation to add emphasis and readability
  • Keep illustrative material simple by using charts, graphs, drawings and pictures. Keep in mind that your illustrations must be read from a distance of about 1–1.5m or more.
  • DO use matte (silk) finish for photographs as this will help diminish glare
  • DO make posters as self-explanatory as possible
  • DO provide descriptive handouts if useful to attendees


  • DO NOT mount abstracts on heavy board, thus avoiding hanging problems
  • DO NOT use projection equipment (projectors are not supplied)
  • DO NOT write or paint on the poster board as background for your poster (someone will be  using the poster board after you)


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