What is the best way to start my application process?
Your home university's coordinator must nominate you for exchange studies. The nomination should be sent by email to incoming(at)ulapland.fi. See further details here.
What happens to my application after it has been submitted to the University of Lapland by the deadline date?
Once received, your application will be reviewed by the relevant faculty. Successful applicants will be sent a letter of acceptance by email 15th June for autumn semester and the whole academic year or 15th November for spring semester. The email also includes a welcoming letter with a lot of practical information. The email is sent from the Solemove system and occasionally it might go into your trash mail, so check that also if you don't hear from us on 15th. If you haven't received our email by the given date, contact us through incoming[at]ulapland.fi.
When will I receive the decision on acceptance?
You will be informed by email within one month after the application deadline: mid-June/mid-November.
When will you sign my Learning Agreement?
We will sign the Learning Agreement as part of the application process and provide you with it at the time of acceptance.
How will I get my signed Learning Agreement?
ULapland endorses Erasmus+ Online Learning Agreement (OLA) and Erasmus+ Mobile App applications. During the transition period, we accept learning agreements both via OLA or as printed versions. In both cases the student has to upload PDF -version of the LA in her/his application in Solemove, our mobility application tool.
If you have done OLA, you will receive it back through the Erasmus+ Mobile App.
In all other cases we will sign and upload your LA in Solemove, your application Enclosures subpage. Basically you can find it exactly the same place where you uploaded it yourself for your application.
What do I do after receiving the Letter of Acceptance?
1) Confirm your study place in the SoleMOVE system.
2) Check-out your Arrival Checklist
3) Apply for a student flat on the website of the Domus Arctica Student Housing Foundation (DAS). Please make sure to do this in good time.
4) Make the necessary arrangements to travel to Rovaniemi (flight/train tickets) and, if you are a Non-EU/ETA citizen, apply for a residence permit. Note: Do not postpone making such arrangements, especially applying for residence permits, as this could cause inconvenient delays in your study plans.
5) Once your travel (and possible residence permit) arrangements are settled, enter your arrival information in the SoleMOVE system. Note: In Finland, July is the most popular summer holiday month and answers to inquires will take extra time.
Can I take courses from other faculties than the faculty I'm applying to?
You can choose courses from different faculties, but some restrictions apply to the Faculty of Art and Design. See here.
What is it like to live in Lapland?
Lapland is the northernmost province of Finland and the European Union. The seasons are very pronounced here. During the six months of winter there is a lot of snow. Summers can be very warm and there is 24 hours of daylight. The University is located in Rovaniemi, on the Arctic Circle. Rovaniemi is a dynamic, growing city with a strong, diverse business base and international expertise. It's also the official hometown of Santa Claus.
For more information see here.
Everyday Life in Lapland
Life is exactly like this all year round in Rovaniemi : )
Does the university provide accommodation for international students?
All accepted students are eligible to apply for student housing through the local student housing foundation Domus Arctica (DAS). Apply for housing via www.das.fi.
When can I apply for a flat from DAS?
You can apply for a flat on the DAS website after you have received confirmation of being accepted to the University of Lapland as an exchange student. DAS guarantees accommodation for exchange students who have submitted their housing applications on time, i.e., by early July/November. The deadline for housing applications varies each year, so please ask DAS for the exact dates if you are unsure whether you are submitting your application on time.
Do I need a residence permit?
If you are an EU/ETA citizen or citizen of Liechtenstein and Switzerland you don't need a residence permit. However, you must register your right to reside in Finland if the stay is going to last longer than three months.
If you are a non-EU citizen, you have to apply for a residence permit in advance. The permit must be applied for in the country of which the student is a legal resident.
Check out here:
How do I get the key to my apartment when I arrive in Rovaniemi?
You can pick-up your key from the DAS housing office during their office hours. If you arrive outside the office hours, there is a key service that you can utilise to get the key.
Do I need to inform my tutor about my time of arrival in Rovaniemi? Why?
Yes. It is very important that you tell your exact time of arrival, so that s/he can meet you upon your arrival to assist you with practical arrangements.
I will arrive later than the recommended days. Can I register for courses on the internet before arrival?
You can register for courses according to your Learning Agreement after you have been registered as a student and received your user name and password. You will receive them through Solemove approximately 1-2 weeks before orientation.
Will I get a student card prior to my arrival in Rovaniemi?
No. You can get a student card once you’ve joined the Student Union and paid the membership fee. For exchange students and doctoral students the membership is voluntary. See more on the LYY webpages.
What courses are available for international students?
The best place to check the available courses is the Student Information System called WebOodi. You can also have a look at our “Plan"
page to see all the courses available to international students.
Is it possible for me to take online courses?
During the COVID-19 most of the courses are offered online. However, currently we don't offer only online exchange studies.
Is it possible to extend my exchange at the University of Lapland? If so, how should I proceed with my extension request?
Before getting an extension to your exchange, you must
1) contact your home institution’s coordinator and ask if your home university allows you to extend your exchange. If your home institution agrees,
3) consult your ULapland coordinator (Art and Design) for suitable studies for an additional semester. If you are an exchange student of the Faculty of Education, Law or Social Sciences, prepare a study plan for the new semester.
4) Send your home university's consent and your new study plan to incoming team incoming(at)ulapland.fi by 15 October (15 May)
4) Incoming team will inform you, if accepted by the dean. If the decision is positive,
5) you should register as a student for the following semester at the Student Services office in the E-wing. Also keep in mind that you might need to
6) contact the student housing foundation (DAS) to extend your rental agreement.
Which documents do I need to obtain before going back home? Where do I get them from?
Confirmation of Attendance - stating the period of stay of your exchange
Many of you have this document from your home university. Prefill it and send it to be signed to incoming[at]ulapland.fi. If you don't have the form from your home university, you can just order our version of it.
Transcript of Records - list of courses you completed during your exchange
You can order an electronic Transcript of Records from Weboodi. If you need a hard copy, please order it with this form.
Learning Agreement - final updated version of Learning Agreement that matches your Transcript of Records
If you still need to make changes to your learning agreement, do them and have it signed by Incoming team representative.
Erasmus students should do this in OLA - Online Learning Agreement -dashboard.
There are credits and courses missing from my transcript of records. What do I do?
If your Transcript of Records needs to be corrected, please ask the teacher/tutor of the course to update your grade/credits in WebOodi. After the correct grade/credits have been entered into WebOodi, fill in the Transcript order form and return it to the relevant study secretary and ask for an updated transcript of records. The secretary will then send the corrected transcript to your home address and/or to your home university.
What else do I need to do before leaving home?
1. Update your contact information: email and postal address into WebOodi for future contacts e.g. by your teachers.
2. PIC: Send your Finnish PIC to opinto[at]ulapland.fi, if you have not already done so.
3. Do necessary actions for moving out from DAS. See DAS instructions on it.
4. Return the electronic key of the university to the care takers.
5. Recycle. Return your extra stuff to ESN recycling room.
How can I return my apartment key to Domus Arctica (DAS)?
You can return your key to DAS during the opening hours or you can put it in an envelope with your name on it and leave it in the post box at the DAS office. Never leave the key in your apartment and never give it to your roommate or friends. See DAS instructions on moving out and returning keys here.