What is the best way to start my application process?
Your home university's coordinator must nominate you for exchange studies. The nomination should be sent by email to incoming(at)ulapland.fi. See further details here
What happens to my application after it has been submitted to the University of Lapland by the deadline date?
Once received, your application will be reviewed by the relevant faculty. Successful applicants will be sent a letter of acceptance by email 16th June for autumn semester and the whole academic year or 16th November for spring semester. The email will also include a registration form and other important documents. Please be patient waiting for the letter.
When will I receive the decision on acceptance?
You will be informed by email within one month after the application deadline: mid-June/mid-November.
Will I get my Learning Agreement back?
We will sign the Learning Agreement as part of the application process and send them electronically to you at the time of acceptance.
What do I do after receiving the Letter of Acceptance?
1) Confirm your study place in the SoleMOVE system.
2) Return the Registration Form to incoming(at)ulapland.fi by email.
3) Apply for a student flat on the website of the Domus Arctica Student Housing Foundation (DAS). Please make sure to do this in good time.
4) Make the necessary travel arrangements to travel to Rovaniemi (flight/train tickets) and, if required, apply for a visa and residence permit. Note: Do not postpone making such arrangements, especially applying for residence permits, as this could cause inconvenient delays in your study plans.
5) Once your travel (and possible visa) arrangements are settled, enter your arrival information in the SoleMOVE system. Note: In Finland, July is the most popular summer holiday month and answers to inquires will take extra time.
Can I take courses from units and faculties other than the faculty I have been accepted to?
It is possible to take courses from different units and faculties during your studies. However, workshops and studio studies in the Faculty of Art and Design are restricted to enrolment for art and design students only.
What is it like to live in Lapland?
Lapland is the northernmost province of Finland and the European Union. The seasons are very pronounced here. During the six months of winter there is a lot of snow. Summers can be very warm and there is 24 hours of daylight. The University is located in Rovaniemi, on the Arctic Circle. Rovaniemi is a dynamic, growing city with a strong, diverse business base and international expertise. It's also the official hometown of Santa Claus.
What is student life like in Lapland?
Are you adventurous? Are you shy? Are you wild, calm, artsy, smart? Perhaps no one is all these things at once, but luckily the student life of Rovaniemi embraces all kinds of wanderers, offering fascinating events, trips and hobbies. You’ll find a variety of things to do in your free time: culture, sports, shopping, restaurants, cafés - whatever suits you. Come as you are and find your niche in the polar beat of Lapland. Check out www.visitrovaniemi.fi
Does the university provide accommodation for international students?
All accepted students are eligible to apply for student housing through the local student housing foundation Domus Arctica (DAS). Apply for housing via www.das.fi
When can I apply for a flat from DAS?
You can apply for a flat on the DAS website after you have received confirmation of being accepted to the University of Lapland as an exchange student. DAS guarantees accommodation for exchange students who have submitted their housing applications on time, i.e., by early July/November. The deadline for housing applications varies each year, so please ask DAS for the exact dates if you are unsure whether you are submitting your application on time.
Do I need a residence permit?
EU citizens and citizens of Liechtenstein and Switzerland do not need a residence permit, but they must register their right to reside in Finland if their stay is going to last longer than three months.
If you are from another Nordic country (Sweden, Norway, Denmark or Iceland), you must notify the local register office no later than one week after moving to Rovaniemi.
Non-EU citizens have to apply for a residence permit in advance through a Finnish diplomatic mission. The permit must be applied for in the country of which the student is a legal resident.
How do I get the key to my apartment when I arrive in Rovaniemi?
You can pick-up your key from the DAS housing office during their office hours. If you arrive outside the office hours, there is a key service that you can utilise to get the key.
Do I need to inform ULapland about my time of arrival in Rovaniemi? Why?
Yes. It is very important that you tell us your exact time of arrival, so that we will be able to arrange for a student tutor to meet you upon your arrival to Rovaniemi.
I will arrive later than the recommended days. Can I register for courses on the internet before arrival?
This is unfortunately not possible. You can register for courses after you have been registered as a student and received your user account.
Will I get a student card, network user account, and ULapland email address prior to my arrival in Rovaniemi?
Unfortunately not. You will get your student card, user account, and email address after you have been registered as a student at the University of Lapland. You will usually receive all these during the orientation programme or in couple of weeks after your arrival.
What courses are available for international students?
The best place to check the available courses is the Student Information System called WebOodi. You can also have a look at our “Studies
” internet page to see all the courses available to international students.
Is it possible for me to take online courses?
Unfortunately, the University of Lapland does not offer online courses for distance learning.
Is it possible to extend my exchange at the University of Lapland? If so, how should I proceed with my extension request?
Before getting an extension to your exchange, you must
1) contact your home institution’s coordinator and
2) ask for an extension of exchange. If your home institution agrees that you can study for a longer period of time than originally planned,
3) you and the coordinator of your home institution should contact Incoming team incoming(at)ulapland.fi at the University of Lapland.
4) Incoming team will inform you, if accepted by the dean. If the decision is positive,
5) you should register as a student for the following semester at the Student Services office in the E-wing and inform the Head of International Student Services. Also keep in mind that you might need to
6) contact the student housing foundation (DAS) to extend your rental agreement.
Which documents do I need to obtain before going back home? Where do I get them from?
All students need to obtain their own (Erasmus) Letter of Confirmation and Transcript of Records. The Letter of Confirmation states that you have been a student at the University of Lapland for a certain period of time. You may obtain your Letter of Confirmation from the International Office or ask for it from one of the Faculty Coordinators. Please note that the Letter of Confirmation is only given to students at the very final stage of their exchange period. Therefore, you cannot get the letter before the week preceding the ending date of your exchange.
Before you leave, remember to change your contact information in the Weboodi Student Information System. Your ULapland email account will be closed after your exchange period, so you must enter a valid email address to the system and check it frequently. It is important that the coordinators can contact you in case a need should arise. Remember to update your mailing address in your home country as well, so that the university can send your transcript of records to the correct address. You can update your contact information in WebOodi under "Personal data".
To obtain the transcript of records, go to the secretary of your faculty. Make sure that the transcript of records is correct and that no earned credits are missing. If something is missing, please fill in the Transcript of records order form and return it to the relevant study secretary. The final version of the transcript will be sent to you by the end of January or by the end of June/in August.
Both of these documents are very important and you will need them at your home university, so don’t forget them!
There are credits and courses missing from my transcript of records. What do I do?
If your transcript of records needs to be corrected, please ask the teacher/tutor of the course to update your grade/credits in WebOodi. After the correct grade/credits have been entered into WebOodi, fill in the Transcript order form and return it to the relevant study secretary and ask for an updated transcript of records. The secretary will then send the corrected transcript to your home address and/or to your home university. Trascript of records order form can be downloaded here
How can I return my apartment key to Domus Arctica (DAS)?
You can return your key to DAS during the opening hours or you can put it in an envelope with your name on it and leave it in the post box at the DAS office. Never leave the key in your apartment and never give it to your roommate or friends.