Frequently Asked Questions

Your home university's coordinator must nominate you for exchange studies. The nomination should be sent by e-mail to incoming(at)ulapland.fi. See further details here.

Once received, your application will be reviewed by the relevant faculty. Successful applicants will be sent a letter of acceptance by e-mail 15th June for autumn semester and the whole academic year or 15th November for spring semester. The e-mail also includes a welcoming letter with a lot of practical information. The e-mail is sent from the SoleMOVE system and occasionally it might end up in your trash mail, please check that also if you don't hear from us on the 15th. If you haven't received our e-mail by the given date, contact us through incoming(at)ulapland.fi.

You will be informed by e-mail within one month after the application deadline: mid-June/mid-November.

We will sign the Learning Agreement as part of the application process and provide you with it at the time of acceptance.

ULapland endorses Erasmus+ Online Learning Agreement (OLA) and Erasmus+ Mobile App applications. During the transition period, we accept learning agreements both via OLA or as printed versions. In both cases the student has to upload PDF-version of the LA in her/his application in SoleMOVE, our mobility application tool.

If you have done OLA, you will receive it back through the Erasmus+ Mobile App.
In all other cases we will sign and upload your LA in SoleMOVE, your application enclosures subpage. Basically you can find it exactly the same place where you uploaded it yourself for your application.

1) Confirm your study place in the SoleMOVE system.

2) Check-out your Arrival Checklist.

3) Apply for a student flat on the website of the Domus Arctica Student Housing Foundation (DAS). Please make sure to do this in good time.

4) Make the necessary arrangements to travel to Rovaniemi (flight/train tickets) and, if you are a Non-EU/ETA citizen, apply for a residence permit. Note: Do not postpone making such arrangements, especially applying for residence permits, as this could cause inconvenient delays in your study plans.

5) Once your travel (and possible residence permit) arrangements are settled, enter your arrival information in the SoleMOVE system. Note: In Finland, July is the most popular summer holiday month and answers to inquires will take extra time.

You can choose courses from different faculties, but some restrictions apply to the Faculty of Art and Design. See here.

Lapland is the northernmost province of Finland and the European Union. The seasons are very pronounced here. During the six months of winter there is a lot of snow. Summers can be very warm and there is 24 hours of daylight. The University is located in Rovaniemi, on the Arctic Circle. Rovaniemi is a dynamic, growing city with a strong, diverse business base and international expertise. It's also the official hometown of Santa Claus.
For more information see here.
Everyday Life in Lapland

Life is exactly like this all year round in Rovaniemi  : )

All accepted students are eligible to apply for student housing through the local student housing foundation Domus Arctica (DAS). Apply for housing via www.das.fi.

You can apply for a flat on the DAS website after you have received confirmation of being accepted to the University of Lapland as an exchange student. DAS guarantees accommodation for exchange students who have submitted their housing applications on time, i.e., by early July/November. The deadline for housing applications varies each year, so please ask DAS for the exact dates if you are unsure whether you are submitting your application on time.

If you are an EU/ETA citizen or citizen of Liechtenstein and Switzerland you don't need a residence permit. However, you must register your right to reside in Finland if the stay is going to last longer than three months.

If you are a non-EU citizen, you have to apply for a residence permit in advance. The permit must be applied for in the country of which the student is a legal resident.
Check out here:
www.infofinland.fi/en/frontpage
www.migri.fi/studying_in_finland
https://enterfinland.fi/eServices

You can pick-up your key from the DAS housing office during their office hours. If you arrive outside the office hours, there is a key service that you can utilise to get the key. 

Yes. It is very important that you tell your exact time of arrival, so that she/he can meet you upon your arrival to assist you with practical arrangements.

You can register for courses according to your Learning Agreement after you have been registered as a student and received your username and password. You will receive them through SoleMOVE approximately 1-2 weeks before orientation.

No. You can get a student card once you’ve joined the Student Union and paid the membership fee. For exchange students and doctoral students the membership is voluntary. See more on the LYY webpages.

The best place to check the available courses is the Student Information System called Peppi. You can also have a look at our “Plan" page to see all the courses available to international students.

We aim to have all courses on campus and therefore do not offer only online exchange studies at the moment. However, some classes are offered on a hybrid basis (online and in person).  

Before getting an extension to your exchange, you must

1) contact your home institution’s coordinator and ask if your home university allows you to extend your exchange. If your home institution agrees,

3) consult your ULapland coordinator (Art and Design) for suitable studies for an additional semester. If you are an exchange student of the Faculty of Education, Law or Social Sciences, prepare a study plan for the new semester.

4) Send your home university's consent and your new study plan to incoming team incoming(at)ulapland.fi by 15 October (15 May) 

4) Incoming team will inform you, if accepted by the dean. If the decision is positive,

5) you should register as a student for the following semester at the Student Services office in the E-wing. Also keep in mind that you might need to

6) contact the student housing foundation (DAS) to extend your rental agreement.

Confirmation of Attendance - stating the period of stay of your exchange
Many of you have this document from your home university. Prefill it and send it to be signed to incoming(at)ulapland.fi. If you don't have the form from your home university, you can just order our version of it.

Transcript of Records - list of courses you completed during your exchange
You can order an electronic Transcript of Records from Peppi. If you need a hard copy, please order it with this form.

Learning Agreement - final updated version of Learning Agreement that matches your Transcript of Records
If you still need to make changes to your learning agreement, do them and have it signed by Incoming team representative.
Erasmus students should do this in OLA - Online Learning Agreement - dashboard.

 

If your Transcript of Records needs to be corrected, please ask the teacher/tutor of the course to update your grade/credits in Peppi. After the correct grade/credits have been entered into Peppi, fill in the Transcript order form and return it to the relevant study secretary and ask for an updated transcript of records. The secretary will then send the corrected transcript to your home address and/or to your home university.

1.    Update your contact information: e-mail and postal address into Peppi for future contacts e.g. by your teachers.
2.    Send your Finnish PIC to opinto(at)ulapland.fi, if you have not already done so.
3.    Do necessary actions for moving out from DAS. See DAS instructions.
4.    Return the electronic key of the university to the care takers.
5.    Recycle. Return your extra stuff to ESN recycling room.

You can return your key to DAS during the opening hours or you can put it in an envelope with your name on it and leave it in the post box at the DAS office. Never leave the key in your apartment and never give it to your roommate or friends. See DAS instructions on moving out and returning keys here.