Officially certified (attested) copies
University of Lapland does not accept regular photocopies of
educational documents when officially certified copies are required. All educational documents must either be
officially certified (attested) by the awarding institution, or
legalised (see below). For some countries, there are country-specific
document requirements that must be followed first and foremost before
any other requirements for document attestation. In addition, officially
certified copies issued by a Finnish Notary Public are accepted. Find
more information at the website of the Digital and Population Data Services Agency.
NB! Please note that officially certified copies issued by notaries
public in other countries are not accepted without legalisation.
Official certification by the awarding institution
Officially certified copies of academic documents can be issued by
the awarding institution. If you request officially certified copies
from the awarding institution, make sure that the copies submitted to
University of Lapland meet the following criteria:
1. taken directly from your original educational documents
2. include every page of your educational documents
3. bear the original stamp of the awarding institution on each page
of the document (e.g. a generic stamp stating only “Certified true copy”
will not be accepted)
4. bear the original signature of the certifying officer
Please note that regular copies of certified copies will not be
accepted. The officially certified copy can be sent to University of
Lapland either by the applicant or the awarding institution.
Legalisation of documents
If you cannot obtain officially certified copies of your academic
documents from the awarding institution, you may submit legalised copies
of your academic documents.
Legalisation takes place by two different means depending on whether
the relevant country is a signatory to the Hague Convention of 1961.
Documents supplied by countries that have ratified the Hague Convention
are legalised by the issuance of an Apostille Certificate (stamp or
paper certificate). Documents issued by other countries are legalised in
two steps: first by the foreign ministry of the issuing country, then
by a competent Finnish Embassy or Finnish Consulate of that country.
The Apostille Certificate (stamp or paper certificate) is necessary
if the document has been issued by the authorities of a country that has
ratified the Hague Convention of 1961. Information on the Hague
Convention as well as an English language list of its member states can
be found here:
• Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents
It also provides information about the authorities issuing Apostille Certificates in the various countries.
If the country issuing a document is not a signatory of the Hague
Convention, a document is legalised by the foreign ministry of the
issuing country, after which a competent Finnish Embassy or Finnish
Consulate of that country legalises the document, certifying the
competence of that foreign ministry official to issue such legalisation.