General information about documents
As a part of the application process, you must submit certain educational documents to establish your eligibility.
• All the application documents must be submitted by the application deadline.
• Collect all the required application enclosures well in advance, as late enclosures are not processed.
• Enclosures submitted by email are not accepted.
Documents can be submitted in Finnish, Swedish, or English. All educational documents must either be officially certified (attested) by the awarding institution, or legalised (see below). When putting together the documents, please also note any Country-Specific Requirements, which must be taken care of first.
Application documents and enclosures will not be returned to applicants. All students are required to present their original degree certificate (bachelor’s or higher) and transcript of records upon arrival before starting their studies at the University of Lapland. If a student fails to do so, her/his right to study will be revoked.
All submitted documents will be examined for their eligibility and authenticity. If an applicant submits falsified documents, her/his application will be automatically rejected.
Application documents are programme specific
The admissions requirements are set by each master's programme, meaning the number and type of documents to be submitted may vary depending on the programme. Please check the detailed information on the application documents for your programme below:
Arctic Art and Design 2019 Guidebook for Admissions
Media Education 2019 Guidebook for Admissions
TOURCIM 2019 Guidebook for Admissions
Northern Tourism 2019 Guidebook for Admissions
Officially Certified Copies
Officially Certified (Attested) Copies
University of Lapland does not accept regular photocopies of educational documents. All educational documents must either be officially certified (attested) by the awarding institution, or legalised (see below). For some countries, there are country-specific document requirements that must be followed first and foremost before any other requirements for document attestation. In addition, officially certified copies issued by a Finnish Notary Public are accepted. Find more information at the website of the Local Register Office (Maistraatti).
NB! Please note that officially certified copies issued by notaries public in other countries are not accepted without legalisation.
Official certification by the awarding institution
Officially certified copies of academic documents can be issued by the awarding institution. If you request officially certified copied from the awarding institution, make sure that the copies submitted to University of Lapland meet the following criteria:
1. taken directly from your original educational documents
2. include every page of your educational documents
3. bear the original stamp of the awarding institution on each page of the document (e.g. a generic stamp stating only “Certified true copy” will not be accepted)
4. bear the original signature of the certifying officer
Please note that regular copies of certified copies will not be accepted. The officially certified copy can be sent to University of Lapland either by the applicant or the awarding institution.
Legalisation of documents
If you cannot obtain officially certified copies of your academic documents from the awarding institution, you may submit legalised copies of your academic documents.
Legalisation takes place by two different means depending on whether the relevant country is a signatory to the Hague Convention of 1961. Documents supplied by countries that have ratified the Hague Convention are legalised by the issuance of an Apostille Certificate (stamp or paper certificate). Documents issued by other countries are legalised in two steps: first by the foreign ministry of the issuing country, then by a competent Finnish Embassy or Finnish Consulate of that country.
The Apostille Certificate (stamp or paper certificate) is necessary if the document has been issued by the authorities of a country that has ratified the Hague Convention of 1961. Information on the Hague Convention as well as an English language list of its member states can be found here:
• Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents
It also provides information about the authorities issuing Apostille Certificates in the various countries.
If the country issuing a document is not a signatory of the Hague Convention, a document is legalised by the foreign ministry of the issuing country, after which a competent Finnish Embassy or Finnish Consulate of that country legalises the document, certifying the competence of that foreign ministry official to issue such legalisation.
All documents should be submitted in Finnish, Swedish or English. Officially certified copies of the original documents also have to be submitted. Translations of educational documents must be
1) issued by the awarding institution; or
2) officially certified copies of a translation issued by the awarding institution; or
3) translated by an official translator; or
4) officially certified copies of a translation made by an official translator.
Each page of an official translation must bear the translator’s stamp and/or signature. Official translations must be exact translations of the original documents. Translations done by the applicant him- or herself are not acceptable.
Please note that you also have to send a certified copy of the translated document in the original language.
Country specific requirements
In addition to the standard document requirements, there are specific requirements in place for educational documents from certain countries. Please check if there are any country-specific requirements
for your degree-awarding country and then follow the instructions. The country-specific requirements must be followed first and foremost, before any regular requirements for attesting documents.
A degree certificate is a document issued by an institution to a student who has successfully completed all studies comprising the degree. The student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.
Temporary (Provisional) Degree Certificates
A temporary (provisional) degree certificate is accepted if it was issued no more than five years earlier. The five-year validity period begins from the date on which the degree was conferred and must not expire prior to the application deadline. In other words, a temporary degree certificate is not accepted if it was issued more than five years ago. In such cases, the applicant must present his or her final degree certificate.
A temporary (provisional) degree certificate is a document issued by an institution to a student who has been awarded or conferred an academic degree. The temporary degree certificate is issued as a replacement for the actual degree certificate e.g. in case the actual degree certificate cannot be given to the student immediately after the studies have been completed due to technical or administrative reasons. The temporary degree certificate must include:
• the name of the institution awarding the degree
• the date of award/conferral of the degree
• the name of the person to whom the temporary degree certificate has been issued
• which academic title/degree the person has been awarded.
It is important to note that a document stating only that the student has completed all the courses is not sufficient as a temporary degree certificate.
Graduation after the application period
If you have not graduated by the time the application period for the programme begins, you are required to submit an officially certified copy of your latest transcript of records (please also see Country-Specific Requirements).
Please note that the transcript of records must include the name of the degree you will be awarded when you graduate (Bachelor of, Master of, etc.). If your transcript of records does not include the name of the degree, you must submit officially certified educational documents where the name of the degree is stated or an official statement issued by the awarding institution explaining this.
If you receive the degree certificate and the final transcript of records during the application period, it is recommended that you submit them as well.
You should point out the anticipated graduation date on the application and submit the documents you have when you apply. Do not wait to receive your degree certificate if it is not available during the application period.
Please note that you cannot accept a study place without proof of graduation. If you graduate after the application period ended, you will also
have to submit a proof of graduation by July 2019 (exact date to be confirmed). The copy of the
actual Bachelor’s Degree Certificate (or higher) should be submitted to
the University of Lapland by email to firstname.lastname@example.org. You may
also mail it to: University of Lapland, Internationalisation Services, P.O.Box 122, FI-96101 Rovaniemi, Finland
or deliver it in person. You need to present the original degree
certificate and transcript of records upon arrival, before starting your
studies. If you fail to present these upon your arrival, your study right can be revoked.
A transcript of records is a document issued by the institution that has issued the degree certificate or temporary degree certificate.
The official transcript of records should include the following information:
- full titles of the units that the student has completed for the degree
- completion times of study units (or at the very least the overall study time at the institution)
- grades obtained
- credits awarded
- information on the grading scale used at the institution
The transcript must cover the full duration of the student’s studies. If the degree includes course units that the student has completed at another institution and the transferred credits are not indicated in detail on the transcript of records, a separate transcript of records for the transferred credits should be submitted. University of Lapland only accepts official transcripts of records.
Information missing from your Transcript of records?
Names of course units
If the transcript of records does not include the full names of the study units, an additional document explaining these is required. This can be, for example, a syllabus. The document should be officially certified by the awarding institution.
Completion times of study units
If your transcript of records does not include information on the completion times of the study units, a separate document explaining this is required. You must submit an officially certified document issued by the awarding institution that states either the completion times of the individual study units or your overall time of study at the institution. Please note that information on the usual duration of the programme is not sufficient.
If the transcript of records does not include the grades obtained, you are required to submit an officially certified document issued by the degree-awarding institution providing these.
If your transcript of records does not include information on the credits awarded for individual study units, please submit a separate officially certified document issued by the institution indicating this. If your institution uses a system different from the credit system, please submit an officially certified document issued by the awarding institution where the extent/scope of the study units is shown. This can be indicated, for example, as study hours required to complete the individual units.
On the online application, you are asked to describe the grading scale used at the institution at the time of study. The grading scale must include all the grades and marks that appear on the applicant’s transcript of records. The description should include the grades in relation to each other and clearly depict the highest and lowest grade, as well as which grades are passing grades and which are a fail. You are also asked to provide a direct link to an official website where the information on the grading scale can be verified.
If there is no official website where the information on the grading scale can be verified, the information should be included in the transcript of records. If it is not, a separate official document describing the grading scale is required. The document should be issued and officially certified by the awarding institution, or compiled by the applicant and officially certified by the awarding institution.
All language test results must arrive at University of Lapland by the given deadline. It is always the applicant’s responsibility to make testing arrangements her/himself and to ensure that the results are delivered on time. Be advised that it may take several weeks before the test results are published, and thus we recommend that you book your test well in advance.
Please note that your language test score must be valid for the duration of the application period. This means that if the validity of test results expires before the application deadline, your score will not meet the programme’s requirements. Please check the validity of your test score and make arrangements for a new language test well in advance if necessary.
Please note that if the programme you are applying to has score requirements for different sections of the language test, e.g. total score and writing score, the minimum requirements set by the university must be met in the same test result.
Letters of Recommendation
Letters of recommendation are optional. Letter(s) of recommendation should be submitted in sealed envelope(s). You can use this Letter of Recommendation.pdf or any other suitable template.
Motivation Letter and Curriculum Vitae
As part of the admissions process, you are asked on the application form to write a letter of motivation and submit your CV.
A portfolio is one of the admissions criteria in the Arctic Art and Design programme. Detailed information can be found on the programme pages.
A copy of the passport ID page