Registration and Accommodation

All participants and presenters must register for the symposium and pay the registration fee. Registration opens on this website on 21 May 2025. The registration deadline for accepted presenters is 4 August 2025. Abstracts without a registered presenter will be removed from the conference programme. Please register for the conference and evening events using the online registration form.

• 190 €
• 120 € for PhD students*
  

*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi) 

The registration fee includes:

• Admission to all sessions
• Admission to Human-environment relationality exhibition
• Lunches and coffee/tea during breaks mentioned on the programme
• Conference materials
• Welcoming reception on Tuesday 23 September
• Dinner on Wednesday 24 September
  

Important dates and deadlines

Call for abstracts 21 March 2025
Deadline for abstracts 23 April 2025 (midnight, UTC +3, Finnish time)
Acceptance decisions 21 May 2025
Registration opens 21 May 2025

SuMu 2025 Symposium 23 – 25 September 2025
Only on-site participation

Hotel Aakenus

• Single / 95 EUR / night
• Double / 105 EUR / night

The room can be canceled free of charge up to 7 days before arrival, and payment is made upon arrival. If you do not show up, fail to cancel in advance, or cancel with less than 7 days before arrival, you will be charged the full amount of the stay as a cancellation fee.

When making a reservation, please mention SuMu to receive the offered price.  Reservations can be made by email at hotelaakenus.rovaniemi@gmail.com or by calling +358 16 3422 051.

Arctic City Hotel and Arctic Light Hotel

Discount on the daily rate with the reservation code SuMu. Rooms can be booked on hotels website. 

Santa's Hotel Santa Claus

• Standard single / 120 EUR / night
• Standard double / 145 EUR / night

The price includes breakfast, evening sauna, wireless internet, and VAT. 

Accommodation reservations include a free cancellation option up to 30 days before arrival, after which a 100% charge will apply via a payment link sent by email. Rooms can be reserved from the quota, until 24 August 2025 after which they will be available according to general availability. 

Book a room from Santa's Hotel Santa Claus. 
• Select Book now
• Select Rovaniemi in the location field
• Select Santa’s Hotel Santa Claus – Rovaniemi under All Hotels
• Choose the correct dates, number of people, and number of rooms 
• Select "Add code" from the menu
• Enter code 2509LAPINY in the "Enter code here" field 

If you need assistance with making a reservation or the online store does not show availability, you can contact the hotel reception via email info.rovaniemi@santashotels.fi.