Our university has the Office 365 package that includes
- storage space for personal files
- Skype for Business, which provides a web conferencing platform and an instant message service
- Office Online, including Word, Excel, PowerPoint and OneNote, which can be accessed through a web browser from nearly all electronic devices
- the newest version of Microsoft Office that can be downloaded to home computers for free.
Log in to Office 365 service at o365.luc.fi. Enter your username in the form of username (at) ulapland.fi. The password is the same as for logging in to WebOodi, university email and the workstations in our ICT rooms.
OneDrive for Business provides online storage that can be accessed through a web browser or an application installed on your Windows PC, iPhone, MAC or Android device. The storage capacity is 1 TB.
Recommended use of OneDrive for Business
OneDrive lends itself for storage space for the majority of your files. Its extensive storage capacity lets you store even large amounts of data. You should keep in mind, however, that OneDrive does not create backups of the files that you store there, nor is it possible to recover files you accidentally delete. Never store sensitive or confidential information in the service, such as personal data, banking information or information covered by business secrecy. You should also never store valuable information solely in OneDrive. For storing confidential and valuable data, use your personal \\halla\home\ folder, for example.
Using the Office 365 cloud service
Office 365 cloud service is a good place for creating, storing and sharing e.g. teaching materials. It is available for all of our staff members and students, and can be taken into use as instructed. However, you should take the following considerations into account when using the service.
Under contractual commitments, Microsoft guarantees the data security of our files in the cloud and that the information will physically remain inside the EU, where it is covered by EU data protection laws.
You are responsible for the stored information
As it is impossible for ICT Services to monitor all data in the cloud service, our students and staff are personally responsible for the material they store there. The fact that ICT Services cannot solve problem situations the same way as for its own services may cause problems. For instance, in the event of a serious illness or death, ICT Services or family members have no access to the stored material.
Do not store sensitive information in the cloud
Be particularly careful when deciding what material related to university operations, personal data or financial data you store and/or process in the cloud. Material such as study attainments, student evaluations, research plans, development work, personal data, business information (e.g. trade secrets), and data subject to archiving and data retention obligations must not be stored in external storage services.
You use the services at your own risk
The cloud service does not guarantee the preservation of your files in the event of a serious failure. In addition, it is not possible to recover material you delete accidentally. The ICT Services recommend you make backup copies of the most important data stored in the cloud on your personal network drive, maintained by the ICT Services, or on removable storage devices, such as external hard drives or USB drives.