EN / Data Administration and ICT Services / Staff

User rights and passwords

User rights and passwords

Creating a user account

In order for us to create a user account for you, you need to take your employment contract, tax deduction card and banking information to the payroll office, where your information will be recorded in the personnel administration system. You will receive your username a day after your information has been registered.

Never hand your account over to anyone else. We add the necessary access rights to the university systems to your username. You are required to change your password every six months. Your faculty or unit will request for the validity period of your user account to be extended, if needed. You cannot apply for an extension yourself.

Your user account is valid for seven days after your employment relationship has ended, and your email will be kept for 180 days after the end date. A new employment relationship will restore your user account with the old password.

Extension of the validity period

The validity period of your user account can be extended, if your employment relationship is only temporarily interrupted, or your faculty or unit has another good reason for continuing to provide you with our university’s electronic services.

You may also be granted an extension if you continue working at our university with external funding as a researcher or a professor emeritus/emerita after your employment relationship has ended. In this case your user account will remain unchanged, as will the services linked to it, such as your email.

Contact your administration staff

If for an abovementioned or some other reason you need the validity period of your user account to be extended, contact the administration staff of your faculty or unit, e.g. the administrative manager, head of the unit, or administrative secretary. He or she will fill out the application form found in Intranet (‘Käyttäjätunnuksen voimassaoloajan jatkohakemus’) and deliver it to the ICT Services, servicedesk (at) ulapland.fi
Expiration of user rights

Validity period of a personnel user account

Your user account will expire seven days after your employment relationship has ended. Your email will be kept for 180 days after the end date. A new contract will restore your account (with the old password). Because the end date of an employment relationship is usually known well in advance, you will be notified 14 days before the expiry of your account

Extension period for a current user account

We can extend the validity period of your user account, if your employment relationship is only temporarily interrupted, or your faculty or unit has another good reason for continuing to provide you with our university’s electronic services. You may also be granted an extension if you continue working at our university with external funding as a researcher or a professor emeritus/emerita after your employment relationship has ended. In this case your user account will remain unchanged, as will the services linked to it, such as your email.

If you undertake an unpaid position at our university after being a student here, the validity period of your student account will not be extended but you will be provided with a personnel u-username.

The person in charge at the faculty (dean, administrative manager) applies for the extension by filling out the application form (‘Käyttäjätunnuksen voimassaoloajan jatkohakemus’) found in Intranet and sending it to servicedesk (at) ulapland.fi.