Registration and accommodation

Conference is organized onsite in Rovaniemi at University of Lapland (no online participation). All participants and presenters must register for the conference in advance. The registration deadline for accepted presenters is 17 June 2024, for others the registratoin is open until 2 September 2024.

Registration fees
Early bird fees are valid until 30 June, full price after that.

• participant 70 €, 1 July onwards 160 €
• doctoral students* 40 €, 1 July onwards 80 €

*Student, please send a proof of your student status to conference office by email: congress@ulapland.fi

Registration fee includes 1-3 days, 18 - 20 September 2024

• Wednesday 18 September, pre-conference programme
• Thursday 19 September, eTED Teacher Education Days programme
• Friday 20 September, Plant literacy programme

Participation in the Friday programme alone is free of charge. Participation is paid by the Plant Literacy Project (Erasmus+). This option does not include the possibility to give your own presentation.

Dinner fees
Both events are at own cost and advance registration is required (via registration form).

• Informal Get-together at restaurant Petronella on Wednesday 18 September, price 49 € (incl. three course buffet menu and two glasses of wine), menu
• Conference dinner at Lappish Restaurant Gaissa on Thursday 19 September, price 62 € (incl. three course menu served and non-alcoholic drinks), menu

Payments
The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are

• Online bank transfer (Finnish banks)
• Online credit card payment (Visa, MasterCard, EuroCard, Amex)
• Invoice. Invoice will be sent to you separately by the conference office. Please remember to specify the invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices. If you prefer to have group, please send the request to the conference office by email (congress@ulapland.fi).

You can send your request for group invoice to the conference office by email (congress@ulapland.fi). Please include the invoicing address, possible reference and the names for participants.

Cancellation terms
Cancellations must be made by email to Rovaniemi-Lapland Congresses (congress(at)ulapland.fi). Registration fee will be refunded if the cancellation is received by 2 September 2024. No refunds will be made for cancellations received after this date. Please note that a processing fee of 30 € will be deducted from all refunds.

The conference organizers have made bulk reservations for the conference guests, check the locations from this event map. These options can be booked via conference registration form. Hotel quotas have been reserved from 17 until 20 September. If you are coming earlier or staying longer, please contact the conference office. Please inform possible changes and cancellation to the conference office, not the hotel directly as the name list will be sent to the hotels only closer the event. The prices below are only for those bookings done via Rovaniemi-Lapland Congresses.
 
Hotel options and prices via registration form:
The price is per day, including breakfast buffet, service and VAT. Hotel booking is included in the registration confirmation.

Hotel Aakenus: single room 95 €/night, double room 105 €/night
Original Sokos Hotel Vaakuna: standard single 135 €/night, standard double 155 €/night
Arctic City Hotel: Classic room for 1-2 persons 128 €/night, Style room for 1-2 persons 148 €/night
Arctic Light Hotel: Magic room for 1-2 persons 152 €/night

NB! The registration fee does not include accommodation, hotel fees are to be paid directly to the hotel onsite. If you prefer billing, please inform us in the registration form. We have to check the possibilities of billing from each hotel.

Cancellation policy for hotel bookings made via registration from/Rovaniemi-Lapland Congresses:
• Cancellations must be made in writing to Rovaniemi-Lapland Congresses three (3) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Booking directly from the hotel:

Santa's Hotel Santa Claus
standard single room 120 €/night, standard double room 127 €/night
superior single room 150 €/night, superior double room 157 €/night

• reservation link: https://santashotels.fi/en/
• reservation code: PROEAF
• cancellation term: free of charge 3 weeks prior to arrival
• rooms bookable according to availability
  

Scandic Rovaniemi City
Scandic Pohjahovi

• reservation link: scandichotels.fi
• reservation code: CCON
• You can choose the room type and get more discount by paying with booking.
• Cancellation terms depends on the reservation type you choose.
• You will be asked valid credit card information.
• Rooms bookable according to availability until 10 days prior to arrival at the latest.

Other accommodation options: Visit Rovaniemi.