Successful congress – professionally
Are you planning to organise an event, such as a national or international
conference or a gala dinner?
Rovaniemi-Lapland Congresses is a
full-service PCO (Professional Congress Organizer). It operates as the in-house congress department of the University of Lapland but also serves other event organisers. We offer you our long experience in the
planning, practical arrangements and running of events of all sizes and
Services just as you need them
we make is a tailor-made solution to meet the needs of each organiser and
The most common services the conference office handles:
hotel bookings and correspondence with delegates
- Budgeting and handling of
- Delegate materials, brochures and other printed materials
- Social programme and evening events
- Exhibitions (poster and technical)
- Practical arrangements,
e.g. conference technology, transportation, meals and refreshments
- Pre- and
- On-site conference office
Ask for an offer
It takes a lot of time and energy to organise any event – let us do it
for you! This way you will be able to enjoy the event yourself.
Tell us about the event you are planning and ask us for an offer using the enquiry
Fennoscandian Exploration and Mining, FEM
Regional Council of Lapland has organized the FEM Conferences since 1999. Nowadays FEM is one of the largest and most significant mineral industry events in Europe. FEM aims to promote and develop extracting industry regionally and globally. The biannual event includes world-class presentations by invited speakers, pre-conference short courses, a trade show, and excursions. FEM brings together exploration and mining industry experts and leaders worldwide. Since 2011 the number of delegates has been over 1000.
There is a separate bidding for FEM conference services each time it is organized. Rovaniemi-Lapland Congresses (RLC) has won the bidding for every FEM so far. RLC has handled among others conference registrations, hotel bookings, trade show bookings and all incoming payments. All the arrangements have been handled with high professionalism. The feedback from conference delegates has been very positive. Regional Council of Lapland recommends Rovaniemi-Lapland Congresses services for any event organizers.
FEM conferences have been organized in 1999, 2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017.
FEM Project Manager, Regional Council of Lapland
9th European Feminist Research Conference - Sex & Capital, EFRC 2015
Together with Rovaniemi-Lapland Congresses, we organised an international
conference Sex & Capital in June 2015 at the University of Lapland.
There were over 300 participants, so there was a lot of work to do
for a long period of time. Without Marja-Leena’s (Porsanger) and
Kaisa’s (Juupaluoma) amazing know-how and professionalism we would have
been in trouble many times. The planning, implementation and aftermath
of the conference were handled energetically, efficiently and with experience. The participants have praised it to have been the best organised conference they ever attended, for which we
can only thank the congresses service. We warmly recommend the service!
Kirsti Lempiäinen & Sex & Capital – organising committee, University of Lapland
Cultural Encounters and Northern Reflections WAAE Summit 2012
The work of the congress office in organising the world
summit was outstanding. Before the event, the organisation was
meticulous, every detail was attended to by Rovaniemi-Lapland
Congresses. During the months leading up to the event, the staff were a
source of great support and advice to us on the academic committee.
During the event, everything ran extremely smoothly; helpful staff
always on hand, arrangements for speakers, accommodation, transport,
tours and catering. I have been involved in arranging many conferences
in different countries and the feedback from our delegates was extremely
positive. Delegates from all over the world left the University of
Lapland with great memories of a very successful summit, I am happy to
recommend the congress office.
Professor Glen Coutts
University of Lapland
P.O. BOX 122
96101 Rovaniemi, Finland
Hallituskatu 20 A (1st floor), 96100 Rovaniemi
Phone: +358 40 721 8260
Phone: +358 40 484 4462