EN / Rovaniemi-Lapland Congresses / Services

Services

Our services

Services just as you need them - a tailor-made solution to meet the needs of each organiser and event.

The most common services the conference office handles:

  • Registrations, hotel bookings and correspondence with delegates
  • Budgeting and handling of event finances
  • Delegate materials, brochures and other printed materials
  • Social programme and evening events
  • Online and hybrid conference planning
  • Interpretation (also for online conferences)
  • Abstract handling
  • Exhibitions (poster and technical)
  • Practical arrangements, e.g. conference technology, transportation, meals and refreshments
  • Pre- and post-conference tours
  • On-site and online conference info

Offer request form

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Services

Registration

We will make registration forms and collect registration fees as well as can handle the hotel bookings with professional event management application. Registration database provides information for example for catering (number of participants and special diets), list of participants and badges. We can also organise the on-site or online congress registration and info desk and help the participants during the event.

Practical arrangements

We will take care of the venue management on behalf of the organizers (reservations, timetables, decorations, signage).  We can also handle the practical arrangements with invited speakers (hotel bookings, travel arrangements and claims, fees etc.).

Exhibitions and catering

If the event includes exhibitons we can take care of the reservations and fees, handle the contacts with the exhibitors and tender possible subcontractors (exhibition contractor, poster boards). We will also make the arrangements for event catering (lunches, refreshments during breaks, dinners).

Finances

We will help the organizers with the budgeting and can handle all event finances (invoicing, paying bills, follow-up, reports and final accounts). We can also help the organizers with applying grants.