The University of Lapland's Coronavirus Guidelines, valid until 31 December 2020
Working remotely is possible if the nature of the work allows it. Delivering teaching remotely is recommended. The updated guidelines are valid until 31 December 2020. The staff and students of the university are encouraged to download the Koronavilkku contact tracing app on their mobile phone.
Contact teaching is provided for first-year students as far as possible. The 50-person limit per space applies to all contact teaching situations.
For students in their second year or higher, contact teaching is provided only when necessary. The 50-person limit per space applies to all contact teaching situations. Students in risk groups should contact the teacher in charge of the course in order to agree on alternative ways of completing the course.
The units decide on their teaching arrangements independently in accordance with the University’s general guidelines. The teacher in charge of a study unit is responsible for informing the course participants of the teaching arrangements.
General exams will not be arranged in the exam spaces on campus during the autumn term. Exams can be taken by using the electronic exam service EXAM in the designated Exam rooms on campus, following the safety instructions (one exam per testing device per day, exam time from 10:00 to 14:00).
Safety while working in close contact with others
The 50-person limit per space applies to all contact teaching situations at the University of Lapland. Teaching and instruction situations are organised in such a way that members of staff and students can maintain safe social distancing and avoid close contact with others. Everyone is required to practice good hygiene throughout the activities. Washing hands is recommended in the spaces with access to handwashing facilities. Hand sanitizer dispensers are located at the entrance of the teaching spaces.
The university provides face masks for members of staff and students to wear in situations in which it is not possible to maintain safe social distancing of 1 to 2 meters (for example laboratory work, personal instruction and other work requiring close contact with others, as well as customer service situations without plexiglass protective screens or face shields). Alternatively, teachers and students can opt for a personal face shield issued for teaching and learning situations in which it is not possible to maintain safe social distancing. Each teacher and each student may choose either a face mask or a personal face shield.
The coworking spaces that are in heavy use are cleaned more often. Face masks and face shields will be delivered to the spaces as required. The units are required to contact the Property and Procurement Services and provide the details on the occupancy of the spaces in question and the need for face masks/face shields to be delivered to them.
The university provides face masks for members of staff and students to wear during business trips by public transportation.
Students who are pursuing a traineeship follow the employer's instructions.
Face masks are not provided for the way to the university and back home, or for recreational travel or events. Face masks are not provided for teaching situations in which it is possible to practice good hygiene and maintain safe social distancing, for example through seating arrangements. Face masks are not provided for visitors to the University of Lapland who travel to the university and work in the university’s premises for an external employer.
Further information: Guidelines by the Finnish Institute of Occupational Health
Instructions on wearing a face mask (Finnish Institute for Health and Welfare, available in Finnish only)
Student access rights
Students have access to the university's premises during the university's opening hours in accordance with their personal access rights. For further information on access to the university library, see the section Library below.
If necessary, students may use the self-study rooms on campus during the university's opening hours (for example, if their work requires access to tools such as software). In these spaces, everyone must maintain safe social distancing, practice good hygiene, and pay attention to the 50-person limit per space.
Working on campus
Members of the teaching and research staff may work remotely when the duties do not require presence on campus. When working on campus, everyone must pay attention to the 50-person limit per space, maintain safe social distancing, and practice good hygiene.
A separate permission to work on campus is not required, but persons involved in teaching and research groups using the university’s premises or participating in other work-related gatherings on campus should contact the head of the relevant unit to discuss the issue. This information on on-campus presence is needed to trace infection chains.
The safe return of risk group members to the workplace is ensured through consultation with occupational health services.
When working on campus, staff members should work in their personal workspace except when their job duties require otherwise. No one who is ill or has symptoms compatible with coronavirus should attend the University campuses.
Student mobilities (incoming and outgoing) and traineeships are possible if the current restrictions on entry into the host country allow mobilities, but virtual mobility is recommended. Student and staff mobilities can take place in the spring 2021 in accordance with the travel restrictions.
Public defences of dissertations
Public defences of dissertations can be arranged in the University's premises in accordance with the current attendance limit and in such a way that safe social distancing can be maintained.
Researchers may work on campus when the duties require presence on campus. The maximum number of persons allowed per space must not be exceeded, and when using laboratories or other research facilities, the safety and health instructions should be followed and the restrictions on gatherings apply.
Researchers should continue to do their analysis and writing work remotely to the extent that it is possible. Group meetings are held online.
The university is open during the official opening hours.
The library can be accessed during the university's official opening hours. At this time, materials pickup is only available to those in risk groups. The attendance limit for the library is 50 persons per floor.
Further instructions on the opening hours and library use are available on the LUC Library web pages
Conferences, seminars, and travelling
For the time being, conferences and seminars are held online. As for the restrictions on the number of people in gatherings, national recommendations are followed. The current attendance limit of gatherings is 50 persons. Larger gatherings and events are arranged online or they are rescheduled to take place later in the autumn. All event arrangements are made on a case-by-case basis.
When travelling for work, the relevant profit unit director’s permission is needed and general safety instructions must be followed throughout the trip. Everyone travelling abroad for work purposes should follow the guidelines of the local authorities.
National guidelines are followed regarding the university restaurants.
Antti Syväjärvi, Rector, antti.syvajarvi(at)ulapland.fi, tel. +358 400 606 244
Ari Konu, Director of Administration, ari.konu(at)lapinamk.fi, tel. +358 40 735 2007