Registration and Accommodation

All participants and presenters must register for the conference and pay the registration fee. The registration deadline for accepted presenters is the early-bird deadline 14 December 2018. Abstracts without registered presenter will be removed from the conference programme. Please register for the conference, evening events as well as for optional excursions by using the online registration.

Conference registration fees

Participants
• 180 € till 14 December 2018 (new deadline)
• 230 € after 15 December 2018 till 15 February 2019
• 280 € from 16 February 2019

Students*
• 130 € till 14 December 2018 (new deadline)
• 180 € after 15 December 2018 till 15 February 2019
• 230 € from 16 February 2019

*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)

Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs.

The registration fee includes:
• admission to all sessions
• lunches and coffee/tea during breaks mentioned on the programme
• conference materials
• Rovaniemi city reception on Wednesday 13 March

There is a separate fee (70 €) for conference dinner on Thursday 14 March in Korundi.

Accompanying person´s registration
If you are coming with accompanying person (spouse/family member/friend, not another participant), you can register him/her to the excursions and event social programme via online registration form.

• Visit to reindeer farm Sieriporo, Tuesday 12 March at 15:00 - 18:00, fee 30 €
• Excursion to the North-West Lapland, Friday 15 March, fee 50 €
• Rovaniemi city reception, Wednesday 13 March, fee 30 €
• Conference dinner, Thursday 14 March, fee 70 €

Registration for this event is closed.

Payments

The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are
• Online bank transfer (Finnish banks)
• Online credit card payment (Visa, MasterCard, EuroCard, Amex)
• Invoice. Invoice will be sent to you separately by the conference office. Please remember to specify the invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices.

Cancellation Policy

Cancellations must be made in writing to Rovaniemi-Lapland Congresses. Registration fee will be refunded if cancellation is received by 15 February 2019. No refunds will be made for cancellations received after this date. Please note that a processing fee of 50 € will be deducted from all refunds.

The conference organizers have made bulk reservations in eight hotels in Rovaniemi. These rates are valid only for reservations made through Rovaniemi-Lapland Congresses.

Please add your booking on the online registration form. Your booking will be confirmed together with your conference registration. Room rates include buffet breakfast, service and VAT. NB! Breakfast is not included in Economy Hotel Rudolf rates. Reservations will be made on a first come – first served basis.

All hotel fees are to be paid directly to the hotel on-site. The hotels accept all major credit cards.

Cancellation policy for hotel bookings
• Cancellations must be made in writing to Rovaniemi-Lapland Congresses three (3) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Booking may be cancelled later than three (3) days due to illness (doctor’s certificate required).
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Hotel options and room rates

Economy Hotel Rudolf
• single room 95 €/night
• double room 130 €/night

Hotel Aakenus Fully booked
• single room 110 €/night
• double room 119 €/night

Original Sokos Hotel Vaakuna
• single room 140 €/night
• double room 155 €/night

Arctic City Hotel
• single room 141 €/night
• double room 161 €/night

Hotel Scandic Rovaniemi
• single room 149 €/night
• double room 159 €/night

Hotel Scandic Pohjanhovi
• single room 153 €/night
• double room 175 €/night

Santa's Hotel Santa Claus
• single room 160 €/night
• double room 191 €/night

Hotel Arctic Light
• single room 239 €/night
• double room 269 €/night

Other accommodation option
• Café Hostel Koti (booking directly to the hostel)