During and after the exchange

11. Interrupting or cutting short your exchange

If you have to interrupt your exchange for one reason or another or it is going be more than five days shorter than originally planned, proceed as follows:

• Report the interruption to the host institution and the International Studies Coordinator
• Notify the organisation paying your grant (the length of the exchange affects the size of the grant)
• Inform Kela and Student Services
• Take care of the documentation ordinarily required after an exchange.

12. Extending your exchange

If you originally went abroad for a single term and decide you would like to stay for a second term, you have to

• Check with the host university and the University of Lapland to make sure it is possible for you to extend the exchange
• Update your learning agreement (LA)to cover the rest of the exchange (Remember to get the signatures needed and to save the document in SoleMOVE).
• Notify the organisation paying your grant (the length of the exchange affects the size of the grant)
• Inform Kela and Student Services
• Take care of the documentation ordinarily required after an exchange. 

13. After your exchange

When you return from your exchange, you have to report it before you can receive the rest of your grant.

Within two weeks of getting back, save the following in the SoleMOVE system

• Learning Agreement After Mobility

• Make sure all the sections are completed
• Get the needed signature
• Save everything as a single file in SoleMOVE

•Learning Agreement During Mobility signed by 3 parties (in case your study plan changed)

• Exchange feedback

• Fill in the Feedback tab in SoleMOVE

Save the following in SoleMOVE as soon as possible:

• a copy of your transcript
• a copy of your RPL form/forms(Recognition of Prior Learning, accepted also without the signature of the decision maker)

Erasmus+ student:

  • Fill in also the EU Survey -feedback (invitation via e-mail)
• Do the 2nd part of OLS -test (invitation via e-mail)

After reporting, send an email "Reporting completed" to outgoing(at)ulapland.fi.

14. Credits

You should take care of registering the credits you have earned abroad as soon as possible after returning. 

This process takes two forms:

1. Courses forming part of your degree and corresponding to those in the University of Lapland curriculum are replaced by corresponding course completed elsewhere. The decision on equivalence is made by the teacher responsible for the subject.

2. Studies completed at a foreign university (a minor or electives) may be included in your degree. The decision on inclusion is made by the Advisor in the Internationalisation services, Head of Academic Affairs or teacher at the Language Centre. Notice, that you should still deliver all the forms to the advisor at the internationalisation services for processing. 

General guidelines:

• Fill in the form/forms carefully 
• Fill in a separate form/forms for each person who will decide on course equivalence. Deliver all the forms to the advisor in the international office.
• Attach a copy of your transcript and course description to each form. 
• If the host university did not use ECTS credits (universities outside of Europe), please inform those receiving your application for inclusion how to convert the host university’s credits to ECTS credits. Ask the Advisor in the Internationalisation services for details if necessary. One credit at the University of Lapland equals one ECTS credit.