EN / Studies / Go International at University of Lapland / Study Abroad / During and after the exchange

During and after the exchange

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10. During your exchange

  • Register as an attending student and pay the student union membership fee.
  • Update your learning agreement (LA Changes During mobility) if you have changed the courses you will be taking. Remember to get the signatures you need at both universities.
  • Ask someone to sign the LA After mobility at the very end of your exchange period because this will show the exact duration of the exchange. Make sure that the length of the exchange matches as closely as possible the dates in the letter of acceptance you used when you applied for your grant.
  • Ask for and check the transcript of the courses you completed while on exchange. If you did not get the transcript of records before returning, make sure you find out when it is going to be sent to you. 
  • Save the course descriptions of the courses you have completed for credit transfering (substitution of studies).
  • Please remember that even when studying abroad you are expected to complete 25 to 30 credits per term. In case you are having challenges progressing in your studies as planned, please contact the internationalisation services planner as early as possible and discuss updating your study plan.

During your exchange

11. Interrupting or cutting short your exchange

If you have to interrupt your exchange for one reason or another or it is going be more than five days shorter than originally planned, proceed as follows:

  • Report the interruption to the host institution and the International Studies Coordinator
  • Notify the organisation paying your grant (the length of the exchange affects the size of the grant)
  • Inform Kela and Student Services
  • Take care of the documentation ordinarily required after an exchange.

12. Extending your exchange

If you originally went abroad for a single term and decide you would like to stay for a second term, you have to

  • Check with the host university and the University of Lapland to make sure it is possible for you to extend the exchange
  • Update your learning agreement (LA)to cover the rest of the exchange (Remember to get the signatures needed and to save the document in SoleMOVE).
  • Notify the organisation paying your grant (the length of the exchange affects the size of the grant)
  • Inform Kela and Student Services
  • Take care of the documentation ordinarily required after an exchange. 

13. After your exchange

When you return from your exchange, you have to report it before you can receive the rest of your grant.

Access your SoleMOVE account and in the "After the exchange" section, add as enclosures:

  • Learning Agreement After the Mobility (or a Certificate of Attendance) signed by your host university
  • Learning Agreement During the Mobility, if your study plan has changed 
  • Insert a copy of your Transcript of Records
  • Download and add your Transcript of Records from Peppi with your exchange studies included 
  • Answer to the questions in the "Feedback" section

When you submit all the requested documents, send an e-mail to outgoing@ulapland.fi titled "Reporting Completed".

For Erasmus+ students:

  • Fill out the EU survey feedback, sent to your e-mail address 

14. Credit transfer

You should take care of registering the credits you have earned abroad as soon as possible after returning. 

There is two possibilities: 

  • Studies completed at a foreign university (a minor or electives) may be included in your degree.
  • Courses forming part of your degree and corresponding to those in the University of Lapland curriculum are replaced by corresponding course completed elsewhere. 

By filling out the eAHOT application carefully, you speed up the processing of your application. Step-by-step instructions for filling out the application can be found in the Peppi instructions. Please pay particular attention to what type of credit tranfer you are applying for (inclusion or replacement) and to whom the application should be addressed!

Prosessing coordinators

Faculty of Education: Hanna Nilivaara
Faculty of Law: Senni Jokela
Faculty of Art and Design: Mia Kyyhkynen
Faculty of Social Sciences: Pauliina Leivo
Language Centre: Riikka Tuisku

When the credits from the studies completed abroad have been transferred to your transcripts, order a transcript from Peppi. Attach your transcript to your SoleMOVE application in the After Exchange tab.