Registration and Accommodation

All participants and presenters must register for the conference and pay the registration fee. The registration deadline for accepted presenters is the early-bird deadline 16 October 2017. Papers without registered presenter will be removed from the conference programme. Please register for the conference, evening events as well as for optional tours by using the online registration form link below.

• 350 € till 16 October 2017 
• 400 € after 17 October 2017
• 200 € for students*

*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)

Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs.

The registration fee includes:

• admission to all sessions
• lunches and coffee/tea during breaks mentioned on the programme
• conference materials
• Welcome Reception on Monday 27 November
• Conference Dinner on Tuesday 28 November

There is no special registration fee for accompanying persons (e.g. spouse), but they are more than welcome to register for the evening programme:

• Welcome Reception on Monday,  50 €
  
• Conference Dinner on Tuesday, 95 €

Registration for this event is closed.

Payments

The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are

• Online bank transfer (Finnish banks)
• Online credit card payment (Visa, MasterCard, EuroCard, Amex)
• Invoice. Invoice will be sent to you separately by the conference office. Please remember to specify the invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices.

Cancellation Policy

Cancellations must be made in writing to Rovaniemi-Lapland Congresses. Registration fee will be refunded if cancellation is received before 16 October 2017. No refunds will be made for cancellations received after this date. Please note that a processing fee of 50 € will be deducted from all refunds.

The conference organizers have made bulk reservations in three hotels in Rovaniemi. These rates are valid only for reservations made through Rovaniemi-Lapland Congresses.

Please add your booking on the online registration form. Your booking will be confirmed together with your conference registration. Room rates include buffet breakfast, service and VAT. Reservations will be made on a first come – first served basis.

All hotel fees are to be paid directly to the hotel on-site. The hotels accept all major credit cards.

Cancellation policy for hotel bookings

• Cancellations must be made in writing to Rovaniemi-Lapland Congresses three (3) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Booking may be cancelled later than three (3) days due to illness (doctor’s certificate required).
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Hotel options and room rates

Hotel Cumulus Resort Pohjanhovi

• single room 96 €/night
• double room 112 €/night

Santa's Hotel Santa Claus

• single room 100 €/night
• double room 144,50 €/night

Hotel Arctic Light

• single room 179 €/night
• double room 234 €/night